Table of Contents



 

UNITED STATES

SECURITIES AND EXCHANGE COMMISSION

Washington, D.C. 20549

 

SCHEDULE 14A

 

SCHEDULE 14A

Proxy Statement Pursuant to Section 14(a) of the

Securities Exchange Act of 1934

(Amendment No.    )

 

Filed by the Registrant☒                            Registrant ☒

Filed by a Partyparty other than the Registrant☐Registrant ☐

 

Check the appropriate box:

 

Preliminary Proxy Statement

 

Confidential, for Use of the Commission Only (as permitted by Rule 14a-6(e)(2))

 

Definitive Proxy Statement

 

Definitive Additional Materials

 

Soliciting Material Pursuant to § 240.14a-12under §240.14a-12

  

NORTHWEST PIPE COMPANY

(Name of Registrant as Specified in Its Charter) 

 


(Name of Person(s) Filing Proxy Statement, if Other Thanother than the Registrant)

 

Payment of Filing Fee (Check the appropriate box):

 

No fee required.

 

Fee computed on table below per Exchange Act Rules 14a-6(i)(1) and 0-11.0-11

 

 

(1)

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Aggregate number of securities to which transaction applies:

 

(3)

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Fee paid previously with preliminary materials:materials.

 

Check box if any part of the fee is offset as provided by Exchange Act Rule 0-11(a)(2) and identify the filing for which the offsetting fee was paid previously. Identify the previous filing by registration statement number, or the formForm or scheduleSchedule and the date of its filing.

 

 

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April 18, 201616, 2020

 

Dear Fellow Shareholder:

 

You are cordially invited to attend the 20162020 Annual Meeting of Shareholders. We will hold our meetingShareholders (“Annual Meeting”) on Thursday, June 2, 2016,4, 2020, at 8:9:00 a.m. Pacific TimeTime. In light of ongoing developments related to the global outbreak of coronavirus disease 2019, the Board of Directors has determined that this year’s Annual Meeting will be conducted virtually via webcast instead of in-person. You will be able to attend the meeting, vote your shares, and submit questions by logging in at the Hilton Vancouver Hotel, located at 301 West 6th Street, Vancouver, Washington.www.virtualshareholdermeeting.com/NWPX2020.

 

YOUR VOTE IS IMPORTANT. As a shareholder of Northwest Pipe Company, you can play an important role in our Company by considering and taking action on the matters set forth in the attached Proxy Statement. We appreciate the time and attention you invest in making thoughtful decisions.

 

Thank you for your support and continued interest in Northwest Pipe Company.

 

Sincerely,

 

Scott Montross

President and Chief Executive Officer

 

 

 

 

NOTICE OF ANNUAL MEETING OF SHAREHOLDERS

 


 

To the Shareholders of Northwest Pipe Company:

 

The 20162020 Annual Meeting of Shareholders (the “Annual Meeting”) of Northwest Pipe Company (the “Company”) will be held via webcast on Thursday, June 2, 2016,4, 2020, at 8:9:00 a.m. Pacific TimeTime. While there will be no physical location, shareholders may attend and participate in the Annual Meeting virtually by logging in at www.virtualshareholdermeeting.com/NWPX2020. To participate in the Hilton Vancouver Hotel, located at 301 West 6th Street, Vancouver, Washington. Annual Meeting, you will need your unique 16-digit control number printed in the box and marked by the arrow on your proxy card or on the voting instructions from your stockbroker, bank, or other nominee that accompanied your proxy materials.

The purposes of the Annual Meeting will be:

 

 

1.

To elect three directors, two directors, eachto serve for three-year terms and one to serve for a three-yeartwo-year term;

 

 

2.

To hold an advisory vote on the Company’s executive compensation;

 

 

3.

To ratify the appointment of Moss Adams LLP as the Company's independent registered public accounting firm for the year ending December 31, 2016;2020; and

 

 

4.

To transact such other business as may properly come before the meeting or any adjournments or postponements thereof.

 

Only shareholders of record at the close of business on April 15, 20169, 2020 are entitled to receive notice of, and to vote at, the Annual Meeting and any adjournments or postponements of the Meeting.meeting.

 

It is important that your shares be represented and voted at the meeting. Please complete, sign, and return your proxy card, or use the Internet or telephone voting systems.

 

We are enclosing a copy of the 20152019 Annual Report to Shareholders with this Notice and Proxy Statement.

 

By Order of the Board of Directors,

 

Scott Montross

President and Chief Executive Officer

Vancouver, Washington
April 18, 2016

Vancouver, Washington

April 16, 2020

 

IMPORTANT NOTICE REGARDING INTERNET AVAILABILITY OF PROXY MATERIALS

FOR THE ANNUAL MEETING OF SHAREHOLDERS

TO BE HELD ONJUNE 2, 20164, 2020:

 

ThisProxyStatement Proxy Statement and the Company’s 20159 Annual Report to Shareholders are also available at

https://materials.proxyvote.com/667746

 

 

 

PROXY STATEMENT FOR THE

20162020 ANNUAL MEETING OF SHAREHOLDERS OF

NORTHWEST PIPE COMPANY

 

TABLE OF CONTENTS

 

 

Page

Introduction

1

Corporate Governance

2

Director Elections

2

Director Independence

2

Board Leadership Structure and Risk Oversight

3

2

Board of Directors Meetings

3

Board of Directors Committees

3

Audit Committee

4

3

Compensation Committee

4

Nominating and Governance Committee

4

Director Qualifications and Diversity

4

Communications with Directors

5

4

Nominations by Shareholders

5

4

Proposal No. 1 Election of Directors

6

5

Information as to Nominees, and Continuing Directors, and Retiring Director

6

5

Nominees for Director

6

Continuing Directors

7

6

Executive CompensationRetiring Director

9

7

Executive Compensation

8

Compensation Discussion and Analysis

9

8

Compensation Philosophy and Objectives

9

8

Process for Setting Executive Compensation

10

8

Advisory Vote on Executive Compensation

11

9

Elements of Compensation

11

9

Realized Pay vs. Reported Pay

13

11

Base Salary

13

11

Performance-Based Cash Incentive Compensation

13

11

Discretionary Incentive Compensation

14

12

Long-Term Equity Incentive Awards

14

12

Retirement Benefits

15

13

Perquisites and Other Personal Benefits

16

13

Executive Compensation and Risk

16

13

Clawback Provisions

16

13

Stock Ownership and Anti-Hedging/Pledging Policy

17

13

Summary of Cash and Certain Other Compensation

17

14

20152019 Grants of Plan-Based Awards

18

15

Outstanding Equity Awards at 20152019 Fiscal Year End

19

16

20152019 Option Exercises and Stock VestingVested

20

16

20152019 Nonqualified Deferred Compensation

21

17

Employment Agreements

17

21Change in Control Agreements

17

Potential Payments Upon Termination or Change in Control

18

Pay Ratio Disclosure

19

Compensation Committee Interlocks and Insider Participation

19

Compensation Committee Report

19

 

 

 

 Page

Change in Control Agreements

21

Compensation Committee Interlocks and Insider Participation

23

Compensation Committee Report

24

Proposal No. 2 Advisory Vote on Executive Compensation

25

20

Director Compensation

26

21

Director Compensation Table

26

21

Audit Committee Report

28

22

Independent Registered Public Accounting Firm

30

24

Disclosure of Fees Paid to Independent Registered Public Accounting Firm

30

24

Pre-approval Process

30

24

Proposal No. 3 Ratification of the Appointment of Moss Adams LLP

31

25

Certain Relationships and Related Transactions

33

26

Section 16(a) Beneficial Ownership Reporting Compliance

33

Stock Owned by Management and Principal Shareholders

34

27

Date for Submission of Shareholder Proposals

36

28

Other Matters

36

28

Questions and Answers About the Proxy Materials and the Annual Meeting

37

29

Additional Information

43

35

 

 

 

NORTHWEST PIPE COMPANY

5721 SE Columbia Way,201NE Park Plaza Drive, Suite 200 100

Vancouver, Washington 9866198684

(360) 360-397-6250

 

PROXY STATEMENT FOR

ANNUAL MEETING OF SHAREHOLDERS

TO BE HELD ON JUNE 2, 20164, 2020

 


INTRODUCTION

 

This Proxy Statement and the accompanying 2015Annual Report on Form 10-K for the year ended December 31, 2019 (“2019 Annual Report to ShareholdersShareholders”), as filed with the U.S. Securities and Exchange Commission (the “SEC”) are being furnished to the shareholders of Northwest Pipe Company, an Oregon corporation (the “Company”), as part of the solicitation of proxies by the Company’s Board of Directors (the “Board of Directors”) for use at the Company’s annual meeting of shareholders (the “Annual Meeting”) to be held on Thursday, June 2, 20164, 2020 at 8:9:00 a.m. Pacific TimeTime. While there will be no physical location, shareholders may attend and participate in the Annual Meeting virtually by logging in at www.virtualshareholdermeeting.com/NWPX2020. To participate in the Hilton Vancouver Hotel, locatedAnnual Meeting, you will need your unique 16-digit control number printed in the box and marked by the arrow on your proxy card or on the voting instructions from your stockbroker, bank, or other nominee that accompanied your proxy materials. Access to the webcast will open approximately fifteen minutes prior to the start of the Annual Meeting to allow time for you to log in and test your computer audio system. We encourage you to access the meeting prior to the start time. For additional information about participating in this year’s virtual Annual Meeting, please see “Questions and Answers About the Proxy Materials and the Annual Meeting” starting at 301 West 6th Street, Vancouver, Washington.page 29.

 

At the Annual Meeting, shareholders will be asked to vote on the following matters:

 

 

1.

The election of three directors, two directors, eachto serve for three-year terms and one to serve for a three-yeartwo-year term;

 

 

2.

An advisory vote on the Company’s executive compensation;

 

 

3.

The ratification of the appointment of Moss Adams LLP as the Company’s independent registered public accounting firm for the year ending December 31, 2016;2020; and

 

 

4.

Such other business as may properly come before the Annual Meeting or any adjournments or postponements thereof.

 

This Proxy Statement, together with the enclosed proxy card and the 20152019 Annual Report to Shareholders, are first being mailed to shareholders of the Company on or about April 29, 2016.24, 2020.

 

The Board of Directors has fixed the close of business on April 15, 20169, 2020 as the record date for the determination of the shareholders entitled to notice of and to vote at the Annual Meeting. Accordingly, only holders of record of shares of Common Stock at the close of business on such date will be entitled to vote at the Annual Meeting, with each such share entitling its owner to one vote on all matters properly presented at the Annual Meeting. On the record date, there were 9,573,3719,787,995 shares of Common Stock then outstanding, with each share of Common Stock being entitled to one vote.

 

If the enclosed form of proxy is properly executed and returned in time to be voted at the Annual Meeting, the shares represented thereby will be voted in accordance with the instructions marked thereon.Executed but unmarked proxies will be voted in accordance with the recommendations of the Board of Directors.

 

Shareholders who execute proxies retain the right to revoke them at any time prior to the exercise of the powers conferred thereby by filing a written notice of revocation with, or by delivering a duly executed proxy bearing a later date, to the Company’s Corporate Secretary, Northwest Pipe Company, 5721 SE Columbia Way,201 NE Park Plaza Drive, Suite 200,100, Vancouver, Washington 98661,98684, or by attending the Annual Meeting and voting in person.electronically during the virtual meeting. All valid, unrevoked proxies will be voted at the Annual Meeting.

 

1


 

CORPORATE GOVERNANCE

 

Our Board of Directors and management have committed themselves to establishing a strong corporate governance environment and to adopting the best practices to meet the needs and goals of the Company. As part of that commitment, we have adopted Corporate Governance Principles, which cover such topics as qualifications and independence of Board members, the selection, orientation, and continuing education of Board members, as well as other topics designed to promote effective governance by the Board of Directors. We have also adopted a Code of Business Conduct and Ethics, which applies to all employees, officers, and directors of the Company and sets forth guidance to help in recognizing and dealing with ethical issues, to provide mechanisms for reporting unethical conduct, and to promote a culture of honesty and accountability, and a Code of Ethics for Senior Financial Officers, which applies to our senior financial officers and sets forth guidance to deter wrongdoing, and promote honest and ethical conduct, and to promote a culture of integrity and fairness. Copies of our Corporate Governance Principles, Code of Business Conduct and Ethics, and Code of Ethics for Senior Financial Officers are available on the Company’s website atwww.nwpipe.com under “Investor Relations” - “Corporate Governance”, or by writing to the Company’s Corporate Secretary, Northwest Pipe Company, 5721 SE Columbia Way,201 NE Park Plaza Drive, Suite 200,100, Vancouver, Washington 98661.98684.

 

We have also adopted a Policy for Reporting Financial Irregularities (“Whistleblower Policy”), which is intended to create a workplace environment that encourages the highest standards of ethical, moral, and legal business conduct. The Whistleblower Policy establishes procedures for any person to confidentially and anonymously report violations by us or any of our personnel of our Code of Business Conduct and Ethics or any laws, rules, or regulations without fear of retaliation. The Whistleblower Policy also contains procedures for submission of complaints involving our accounting practices and internal accounting controls.

 

In June 1999, the Board of Directors adopted a Shareholder Rights Plan (“Rights Plan”) designed to enhance the ability of the Board of Directors to negotiate more effectively with a prospective acquirer. In June 2019, the Rights Plan, as amended, expired in accordance with its terms and is of no further force or effect.

Director Elections

 

While directors are elected by a plurality of votes cast, our Corporate Governance Principles include a director resignation policy, requiring a director who receives more votes “withheld” than in favor of election in an uncontested election to tender an offer of his or her resignation to the Board of Directors for consideration. The Nominating and Governance Committee shall recommend to the Board of Directors the action to be taken with respect to such offer of resignation, and the Board of Directors shall promptly determine whether to accept such resignation, and shall publicly disclose its decision and rationale.

 

Director Independence

 

The current Board of Directors consists of sixseven directors, twoone of whom areis currently employed by the Company (Messrs. Montross and Roman)(Mr. Montross). Mr. Roman, Chairperson of the Board, was employed by the Company until September 30, 2018. The Board of Directors has affirmatively determined that all of the non-employeeother directors (Ms. Applebaum and Messrs. Declusin, Demorest,Franson, Larson, Paschal, and Larson)Yearsley) are “independent” in accordance with the standards of the Nasdaq Stock Market, including standards related to independence for service on the committees on which they serve, and as defined by the director independence guidelines included in our Corporate Governance Principles.

 


Board Leadership Structure and Risk Oversight

 

The Company’s Corporate Governance Principles provide that the independent members of the Board of Directors will select a lead director from among the independent directors if the positions of ChairmanChairperson of the Board and Chief Executive Officer (“CEO”) are held by the same person or if the ChairmanChairperson of the Board is not an independent director. The responsibilities of the ChairmanChairperson of the Board include the following: set Board meeting agendas in collaboration with the CEO; preside at Board meetings and the annual shareholders’ meeting; assign tasks to the appropriate committees;committees in accordance with their respective charters; and ensure that information flows openly between management and the Board.Board of Directors. The responsibilities of the lead director include the following: coordinate the activities of the independent directors; make recommendations to the CEO in setting Board meeting agendas on matters concerning the independent directors; prepare the agenda for executive sessions of the independent directors, chair those sessions, and be primarily responsible for communications between the independent directors and the CEO. Richard Roman, the ChairmanChairperson of our Board of Directors, is not “independent” within the meaning of the applicable rules of the Nasdaq Stock Market. Accordingly, in December 2010, the remaining directors appointed James DeclusinMichael Franson remains as the Board’s Lead Director.Director since his appointment in August 2016.

2

 

The Board of Directors oversees management’s Company-wide risk management activities. Management’s risk management activities which include assessing and taking actions necessary to manage risks incurred in connection with the long-term strategic direction of the Company and the operation of our business. The Board of Directors uses its committees to assist in its risk oversight function. The Compensation Committee is responsible for oversight of risk associated with our compensation plans. The Nominating and Governance Committee is responsible for oversight of board processes and corporate governance-related risk. The Audit Committee is responsible for oversight of our financial reporting process, financial internal controls and compliance activities, the qualification, independence, and performance of our independent auditors, and compliance with applicable legal and regulatory compliance requirements. The Compensation Committee is responsible for oversight of risk associated with our compensation plans. The Nominating and Governance Committee is responsible for oversight of board processes and corporate governance-related risk. The Board of Directors maintains overall responsibility for oversight of the work of its various committees by having regular reports from the chairmanchairperson of each Committee with respect to the work performed by histheir respective Committee. In addition, discussions withby the Board of Directors about the Company’s strategic plan, financial results, capital structure, merger and acquisition related activity, and other business generally include discussion of the risks associated with the matters under consideration.

 

Board of Directors Meetings

 

Regular attendance at the Company’s Board meetings and the Annual Meeting is required of each director. The Board of Directors held fiveseven meetings during 2015.2019. Each of the directors attended more than 75% of the total number of Board and applicable Committee meetings during his or her tenure in 2015.2019. In addition, all of the directors serving at that time attended the Company’s 20152019 Annual Meeting of Shareholders.

 

Board of Directors Committees

 

The Board of Directors has an Audit Committee, a Compensation Committee, and a Nominating and Governance Committee. Each of the Committees consists of independent directors and each of the Committees has adopted a written charter which is available on the Company’s website atwww.nwpipe.comunder “Investor Relations” - “Corporate Governance”,Governance,” or by writing to the Company’s Corporate Secretary, Northwest Pipe Company, 5721 SE Columbia Way,201 NE Park Plaza Drive, Suite 200,100, Vancouver, Washington 98661.98684.


 

The table below lists the current membership of each Committee.

 

 

Audit
Committee

 

Compensation
Committee

 

Nominating
and
Governance
Committee

Name:

  

 

 

 

Michelle Applebaum(1)

X

X

James Declusin

X

X*

Harry Demorest

X*

   

 X*

Michael Franson

X

 X*

Keith Larson

X X*

 

X* X  

  

____________

*John Paschal

 X  

 X  

William Yearsley

Committee Chairman X  

 X  

 

*     Committee Chairperson

(1)     Ms. Applebaum is retiring at the expiration of her term in June 2020.

Audit Committee.The Audit Committee of the Board of Directors is responsible for the oversight and monitoring of: the integrity of the Company’s financial reporting process, financial internal control systems, accounting, legal, and legalregulatory compliance, and financial reporting; the qualifications, independence, and performance of our independent auditors; our compliance with applicable legal and regulatory requirements; and the maintenance of open and private, if necessary, communication among the independent auditors, management, legal counsel, and the Board.Board of Directors. The Audit Committee met 11eight times in 2015.2019. Each member of the Audit Committee is “independent” as defined by applicable U.S. Securities and Exchange Commission (“SEC”)SEC and Nasdaq Stock Market rules. The Board of Directors has determined that Ms. Applebaum and Messrs. DemorestFranson and Larson, and Ms. Applebaum each qualifiesqualify as an “audit committee financial expert” as defined by the rules of the SEC. Mr. Yearsley is a new member to the Board of Directors and therefore his qualifications as an “audit committee financial expert” have not yet been reviewed by the Board of Directors.

 

3

Compensation Committee.The Compensation Committee of the Board of Directors is responsible for the oversight and determination of executive compensation by reviewing and approving salaries and other compensation of the Company’s executive officers, and administering the Company’s equity incentive and compensation plans, including reviewing and approving stock option and other equity incentive and compensation awards to executive officers. In addition, the Compensation Committee is responsible for recommending to the Board of Directors the level and form of compensation and benefits for directors, and reviewing, recommending, and taking action upon any other compensation practices or policies of the Company as the Board of Directors may request or the Committee may determine to be appropriate. The Committee has sole authority to retain and terminate a compensation consultant to assist in the evaluation of executive compensation. The Compensation Committee met sixfour times in 2015.2019. Each member of the Compensation Committee is “independent” as defined by applicable Nasdaq Stock Market rules.

 

Nominating and Governance Committee. The Nominating and Governance Committee of the Board of Directors recommends to the Board of Directors corporate governance principles for the Company, identifies qualified candidates for membership on the Board of Directors, and proposes to the Board of Directors for its approval nominees for election as directors. The Nominating and Governance Committee met four times in 2015.2019. Each member of the Nominating and Governance Committee is “independent” as defined by applicable Nasdaq Stock Market rules.


Communications with Directors

 

Any shareholder who wants to communicate with members of the Board of Directors, individually or as a group, may do so by writing to the intended member or members of the Board of Directors, c/o Chairman of the Board, Northwest Pipe Company, 5721 SE Columbia Way, Suite 200, Vancouver Washington 98661. Communications should be sent by overnight or certified mail, return receipt requested. All communications will be submitted to the Board of Directors in a timely manner.Director Qualifications and Diversity

 

Nominations by Shareholders In identifying qualified candidates for the Board of Directors, the Nominating and Governance Committee will consider recommendations by shareholders. Shareholder recommendations as to candidates for election to the Board of Directors may be submitted to the Company’s Corporate Secretary, Northwest Pipe Company, 5721 SE Columbia Way, Suite 200, Vancouver, Washington 98661. The Nominating and Governance Committee will evaluate potential nominees, including candidates recommended by shareholders, by reviewing qualifications, considering references, and reviewing and considering such other information as the members of the Nominating and Governance Committee deem relevant. The Company’s Corporate Governance Principles specify that the criteria used by the Nominating and Governance Committee in the selection, review, and evaluation of possible candidates for vacancies on the Board of Directors should include factors relating to whether the candidate would meet the definition of “independent” as well as skills, occupation, and experience in the context of the needs of the Board.Board of Directors. All candidates for election to the Board of Directors must be individuals of character, integrity, and honesty. The Company does not have a formal policy with respect to the consideration of diversity in identifying director candidates; however, the Nominating and Governance Committee Charter includes diversity as one of several criteria in recommending and reviewing a director nominee candidate. From time to time, the Nominating and Governance Committee has employed a third party to help identify or screen prospective directors, and may continue to do so at their discretion.

Communications with Directors

Any shareholder who wants to communicate with members of the Board of Directors, individually or as a group, may do so by writing to the intended member or members of the Board of Directors, c/o Chairperson of the Board, Northwest Pipe Company, 201 NE Park Plaza Drive, Suite 100, Vancouver, Washington 98684. Communications should be sent by overnight or certified mail, return receipt requested. All communications will be submitted to the intended member(s) of the Board of Directors in a timely manner.

Nominations by Shareholders. In identifying qualified candidates for the Board of Directors, the Nominating and Governance Committee will consider recommendations by shareholders. Shareholder recommendations as to candidates for election to the Board of Directors may be submitted to the Company’s Corporate Secretary, Northwest Pipe Company, 201 NE Park Plaza Drive, Suite 100, Vancouver, Washington 98684. The Nominating and Governance Committee will evaluate potential nominees, including candidates recommended by shareholders, by reviewing qualifications, considering references, and reviewing and considering such other information as the members of the Nominating and Governance Committee deem relevant.

 

The Company’s Bylaws permit shareholders to make nominations for the election of directors, if such nominations are made pursuant to timely notice in writing to the Company’s Secretary. To be timely, notice must be delivered to, or mailed to and received at, the principal executive offices of the Company not less than 60 days nor more than 90 days prior to the date of the meeting, provided that at least 60 days’ notice or prior public disclosure of the date of the meeting is given or made to shareholders. If less than 60 days’ notice or prior public disclosure of the date of the meeting is given or made to shareholders, notice by the shareholder to be timely must be received by the Company not later than the close of business on the tenth day following the date on which such notice of the date of the meeting was mailed or such public disclosure was made. A shareholder’s notice of nomination must also set forth certain information specified in the Company’s Bylaws concerning each person the shareholder proposes to nominate for election and the nominating shareholder.

 

4


 

ELECTION OF DIRECTORS

 

(Proposal No.1)

 

At the Annual Meeting, twothree directors will be elected, two to serve for three-year terms.terms and one to serve for a two-year term. Unless otherwise specified on the proxy, it is the intention of the persons named in the proxy to vote the shares represented by each properly executed proxy for the election of the nominees named below. The Board of Directors believes that the nominees will stand for election and will serve if elected as directors.a director. However, if any of the personsperson nominated by the Board of Directors failfails to stand for election or is unable to accept election, the proxies will be voted for the election of such other person as the Board of Directors may recommend.

 

The Company’s Articles of Incorporation provide that the Board of Directors shall be composed of not less than six and not more than nine directors. The size of the Board of Directors is currently fixed at seven directors, but will be reduced to six directors. Theeffective upon the election of directors at the Annual Meeting. Under the Company’s Articles of Incorporation and Bylaws, the Company’s directors are divided into three classes.classes, with each class to be as nearly equal in number as possible. The term of office of only one class of directors expires each year, and their successors are generally elected for terms of three years, and until their successors are elected and qualified. Mr. Yearsley is being elected to a two-year term to balance the directors among the classes as required by the Company’s Articles of Incorporation and Bylaws. Ms. Applebaum will retire at the expiration of her term in June 2020. There is no cumulative voting for election of directors.

 

Information as to NomineesNominees, Continuing Directors, and Continuing DirectorsRetiring Director

 

The following table sets forth the names of and certain information about the Board of Directors’ nominees for election as a director, and those directors who will continue to serve after the Annual Meeting.Meeting, and a retiring director.

 

Age

Director

Since

Expiration

of Current

Term

 

Expiration of

Term for

Which

Nominated

Age

Director

Since

Expiration

of Current Term

Expiration of Term for Which Nominated

Nominees:

     

James Declusin

73

2010

2016

 

2019

Harry Demorest

74

2013

2016

 

2019

Nominees:

   

Scott Montross

55

2013

2020

2023

John Paschal

61

2019

2020

2023

William Yearsley

65

2020

2020

2022

        

Continuing Directors:

        

Michael Franson

65

2016

2022

 

Keith Larson

62

2007

2021

 

Richard Roman

68

2003

2021

 
   

Retiring Director:

   

Michelle Applebaum

59

2014

2017

  

63

2014

2020

 

Keith Larson

58

2007

2018

  

Scott Montross

51

2013

2017

  

Richard Roman

64

2003

2018

  

5

 

NomineesNominees for Director

 

James DeclusinScott Montross has been a director of the Company since January 2013. Mr. Montross has served as our President and CEO since January 1, 2013, and as our Chief Operating Officer from May 2011 until December 2012. Previously Mr. Montross served as Executive Vice President, Flat Products Group of EVRAZ North America from March 2010 through April 2011. Mr. Montross served as Vice President, General Manager, EVRAZ North America from February 2007 through February 2010. Prior to his General Manager role, Mr. Montross served as Vice President of Marketing and Sales at Oregon Steel Mills, Inc. from June 2003 through February 2007. From 2002 to 2003, Mr. Montross was a Vice President of Marketing and Sales for National Steel Corporation. Mr. Montross has a BA from Colgate University. Mr. Montross brings to the Board his in-depth knowledge of the Company and its industry through his years of service as CEO, as well as his extensive commercial and operational experience in the steel industry.

John Paschal has been a director of the Company since August 2010.2019. Mr. Declusin served as President and CEO of Evraz Inc. NA until February 2010 and as President and CEO of Oregon Steel Mills, Inc. from August 2003 until Oregon Steel Mills was acquired by Evraz Group SA in January 2007. He served as a director of Oregon Steel Mills and, subsequently, Evraz Inc. NA from 2000 until 2010. Mr. Declusin spent 16 years with California Steel Industries, most recently serving as Senior Executive Vice President and Chief Operating Officer, retiring in October 2000. Prior to that time, he spent 17 years in various management positions in the commercial area of Kaiser Steel Corporation. Currently, hePaschal is the Board’s Lead Director, ChairmanPresident of the Temtco Steel Division of Kloeckner Metals Corporation. Mr. Paschal and his late uncle, Bill Taylor of Taylor Machine Works, co-founded Temtco Steel in 1979 with an emphasis on high-strength steel and value added services. Temtco Steel was sold to Kloeckner Metals in 2008. Mr. Paschal graduated from Mississippi State University with a BS in Business Administration in 1981. Currently, Mr. Paschal is a member of our Nominating and GovernanceCompensation Committee and a member of our CompensationNominating and Governance Committee. Mr. DeclusinPaschal brings to the Board over 40 years ofhis extensive experience in the steel industry including, most recently, as presidentwell as his executive leadership and chief executive officer of a large publicly-held steel manufacturing company.business management skills.

 


Harry DemorestWilliam Yearsleyhas been a director of the Company since February 2013.March 2020. Mr. DemorestYearsley has been a director of Sioux Creek Silica LLC since November 2014 and its interim CEO since March 2017, is an investor and lead outside director at Tri-Arc, LLC, and is the primary advisor to Terra CO2 Technologies Ltd., an early stage Canadian company developing new technologies to reduce carbon dioxide emissions from the production of cement. Mr. Yearsley has also been a limited partner of Lariat Partners Fund One since 2013 and served as its operating partner from 2013 to 2019. From 2011 to 2012, Mr. Yearsley was the CEO of Columbia Forest Products fromReal Goods Solar, Inc., a publicly traded engineering, procurement, and construction solar company. From 2007 to 2011, Mr. Yearsley was an endowed professor at the University of Colorado Boulder Department of Civil, Architectural, and Environmental Engineering, and was honored as the top teaching faculty member in 2011. In 1996, Mr. Yearsley co-founded American Civil Constructors and led the company as chairman and CEO until 2007,2007. From 1984 to 1997, Mr. Yearsley was employed by Redland PLC, a FTSE 100 firm traded on the London Stock Exchange, and later in his tenure served as President from 1994 until 1996,chairman and as Executive Vice President from 1992 until 1994. Prior to Columbia Forest Products,CEO of the construction materials and non-metallic mining groups. Mr. Demorest was the Office Managing Partner for Arthur Anderson and Co., an independent public accounting firm, from 1981 to 1991 in Portland, Oregon. Mr. Demorest is a former board member at Columbia Forest Products, serving on its compensation and audit committees, and a former board member and audit committee chairman of Oregon Steel Mills, Inc. Mr. DemorestYearsley has also served on theseveral boards of several civicprivately-owned construction related businesses. Mr. Yearsley holds a BS in Engineering from Southern Illinois University and charitable organizations.a MS in Industrial Science and a PhD in Construction Engineering from Colorado State University. Currently, heMr. Yearsley is the Chairmana member of our Audit Committee and a member of our Nominating and Governance Committee. Mr. DemorestYearsley brings to the Board his extensive financialexperience with merger and managerial experience.acquisition transactions, capital raising, management of public and private companies, as well as his substantial knowledge of the construction industry.

 

Continuing Directors

 

Michael Franson has been a director of the Company since August 2016. Mr. Franson previously served on the Board of Directors from 2001 until 2005 and again from 2007 until 2014. In July 2016, Mr. Franson retired from KPMG Corporate Finance LLC as Managing Director and Global Head of Technology M&A after serving in that role from 2014 to 2016. From 2005 to 2014, Mr. Franson was a co-founder and President of St. Charles Capital LLC, an investment banking firm focused on mergers and acquisitions, raising private capital and providing financial advisory services for middle-market companies across the United States. From 2000 to 2005, Mr. Franson was a Managing Director at The Wallach Company, which was subsequently sold to KeyCorp, the parent of KeyBanc Capital Markets. Mr. Franson holds a BS in Marketing from California State University at Chico and a MBA in Finance from the University of Oregon, Charles H. Lundquist College of Business. Currently, he is the Chairperson of our Compensation Committee and a member of our Audit Committee. Mr. Franson brings to the Board his background and expertise in investment banking, including substantial experience in financial analysis and financial advisory services, merger and acquisition transactions, and a wide variety of capital raising and financing transactions.

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Keith Larson has been a director of the Company since May 2007. Mr. Larson is on the board of directors of one privately-held company which supplies subsystems to semiconductor equipment manufacturers, and is an advisor to other privately-held companies. Mr. Larson was a Vice President of Intel Corporation and Senior Managing Director of Intel Capital, Intel Corporation’s strategic investment group, until his retirement in April 2019, where he was a voting member of the investment committee and managed the Financial Investments Portfolio, along with other duties. Mr. Larson was appointed Vice President in 2006 and served as a Managing Director of Intel Capital from 2004 to 2018, managing a team of investment professionals focused on identifying, making, and managing strategic investments in the manufacturing, memory and programmable solutions, and the Sports and Bioinformatics vertical sectors. Mr. Larson has previously managed Latin America, Taiwan, Korea, and Japan regions for Intel Capital, and for approximately three months in 2004, Mr. Larson managed the Western Europe and Israel investment team of Intel Capital. From 1999 to 2003, Mr. Larson was a Sector Director managing teams of investment professionals investing in communications, networking, and data storage sectors. Mr. Larson formerly served on the board of regents of a university, and on a state government council, which oversaw approximately $80 billion in investments of various Oregon State agencies and funds including the Oregon Public Employees Retirement Fund. Mr. Larson attended the UCLA School of Economics and holds a BS in Business Administration, Accounting (Cum Laude) from the University of Southern California. Currently, he is the Chairperson of our Audit Committee and a member of our Compensation Committee. Mr. Larson brings to the Board his experience as a senior executive in corporate development in a large multinational public company as well as his experience in corporate governance.

Richard Roman has been a director of the Company since January 2003 and the Chairperson of the Board of Directors since January 2013. Mr. Roman has also served as our CEO from March 2010 until December 2012, and as President from October 2010 until December 2012. Previously, Mr. Roman was the President of Columbia Ventures Corporation, a private investment company which historically has focused principally on the international metals and telecommunications industries. Prior to joining Columbia Ventures Corporation in 1992, Mr. Roman was a partner at Coopers & Lybrand, an independent public accounting firm. Mr. Roman received a BA from Grinnell College and a MBA from University of Chicago. Mr. Roman brings to the Company his knowledge and experience as a partner at a large national independent public accounting firm as well as his more recent management experience as an executive officer of a private investment company.

Retiring Director

Michelle Applebaum has been a director of the Company since September 2014. Ms. Applebaum has been a NACD Leadership and Governance Fellow. From 2003 to 2014, Ms. Applebaum built one of the first and most successful “independent” equity research advisory boutiques working on a retainer basis with over 30 years100 of experience in capital markets. She joinedthe country’s largest institutional money managers. From 1981 to 2003, Ms. Applebaum was an equity analyst with Salomon Brothers in 1981,(later Citigroup) and became ranked number one in steel equity analysis in 1988 and was promoted totop-ranked for most of the remainder of her tenure at the firm. She was made a Managing Director in 1994.1994, one of 400 at the firm at that time. While at Salomon Brothers, Ms. Applebaum was part of a team that built and ran the firm’s steel investment banking practice, which was a top advisor to the sector for nearly a decade. After leaving the firm in 2003, Ms. Applebaum built onehas a BA in Economics from Northwestern University and a MBA from Northwestern University Kellogg School of the first and most successful “independent” equity research advisory boutiques. Ms. Applebaum recently retired, and is currently a trustee at Lake Forest College in Chicago and on the advisory board of a financial analytics company.Management. Currently, she is the Chairperson of our Nominating and Governance Committee and a member of our Audit Committee and Compensation Committee. Ms. Applebaum brings to the Board her experience advising corporate clients in more than $10 billion of equity and debt raises as well as dozens of mergers and acquisitions. She also brings insight into the Company’s investor base from her nearly four decades of working with value-oriented institutional investors and portfolio managers. She also brings relevant industry experience and insight, as well as her extensive expertise in financial expertise.

Keith Larson has been a director of the Company since May 2007. Mr. Larson is a Vice President of Intel Corporationanalysis and Managing Director of Intel Capital, Intel Corporation’s strategic investment group. Mr. Larson was appointed Vice President in 2006 and has served as a Managing Director of Intel Capital since 2004, managing a team of investment professionals focused on identifying, making, and managing strategic investments in the manufacturing, wearables, programmable solutions, and Intel Labs sectors, as well as the Japan region. Mr. Larson has previously managed Latin America, Taiwan and Korea regions for Intel Capital, and for approximately three months in 2004, Mr. Larson managed the Western Europe and Israel investment team of Intel Capital. From 1999 to 2003, Mr. Larson was a Sector Director managing teams of investment professionals investing in communications, networking, and data storage sectors. Mr. Larson also currently serves on the board of regents of a university, and formerly served on one state government council, which oversaw approximately $80 billion in investments of various Oregon State agencies and funds such as the Oregon Public Employees Retirement Fund. Currently, he is the Chairman of our Compensation Committee and a member of our Audit Committee. Mr. Larson brings to the Board his experience as a senior executive in corporate development in a large multinational public company as well as his experience in corporate governance.


Scott Montross has been a director of the Company since January 2013. Mr. Montross has served as our President and CEO since January 2013, and as our Chief Operating Officer from May 2011 until December 2012. Previously he served as Executive Vice President, Flat Products Group of Evraz, Inc. NA from March 2010 through April 2011. Mr. Montross served as Vice President, General Manager, Evraz Oregon Steel from February 2007 through February 2010. Prior to his General Manager role, Mr. Montross served as Vice President of Sales at Oregon Steel Mills, Inc. from June 2003 through February 2007. From 2002 to 2003, Mr. Montross was a Vice President of Sales for National Steel Corporation. Mr. Montross brings to the Board his extensive commercial and operational experience in the steel industry.

Richard Romanhas been a director of the Company since 2003. Effective January 1, 2013, Mr. Roman became the Chairman of the Board of Directors. Mr. Roman has also served as our CEO from March 2010 until December 2012, and as President from October 2010 until December 2012. Previously, Mr. Roman was the President of Columbia Ventures Corporation, a private investment company which historically has focused principally on the international metals and telecommunications industries. Prior to joining Columbia Ventures Corporation in 1992, Mr. Roman was a partner at Coopers & Lybrand, an independent public accounting firm. Mr. Roman also serves on the Board of Directors of one privately held manufacturing company. Mr. Roman brings to the Company his knowledge and experience as a partner at a large national independent public accounting firm as well as his more recent management experience as an executive officer of a private investment company.finance.

 

 

THE BOARD OF DIRECTORS UNANIMOUSLY RECOMMENDS THAT SHAREHOLDERS VOTE “FOR” THE ELECTION OF ITS NOMINEESNOMINEE FOR DIRECTOR. PROXIES SOLICITED BY THE BOARD OF DIRECTORS WILL BE VOTED “FOR” THE ELECTION OF THE BOARD’S NOMINEESNOMINEE UNLESS A VOTE WITHHOLDING AUTHORITY IS SPECIFICALLY INDICATED.

 

7


 

EXECUTIVE COMPENSATION

 

Compensation Discussion and Analysis

 

This compensation discussion and analysis provides information about our compensation program for our 2015 CEO, our Chief Financial Officer (“CFO”), and each of the three other most highly compensated executive officers (“Named Executive Officers:Officers”):

 

 

Scott Montross, President and Chief Executive Officer;

 

 

Robin Gantt, Senior Vice President and Chief Financial Officer;Officer*;

 

 

Martin Dana,William Smith, Executive Vice President, Sales;Water Transmission Engineered Systems;

 

 

William Smith, ExecutiveAaron Wilkins, Vice President Operations;of Finance, Corporate Controller, and Corporate Secretary*; and

 

 

Vicki Taylor,Miles Brittain, Vice President Human Resources.of Operations, Water Transmission Engineered Systems**.

* On April 1, 2020, Mr. Wilkins was appointed CFO upon Ms. Gantt’s retirement as CFO.

** In February 2020, Mr. Brittain was promoted to Senior Vice President of Operations.

 

Further information about each of our executive officers is available in Part III Item 1010. “Directors, Executive Officers and Corporate Governance” of our 20152019 Annual Report on Form 10-K.to Shareholders.

 

Compensation Philosophy and Objectives.The Board of Directors and executive management at the Company believe that the performance and contribution of our executive officers are critical to our overall success. To attract, retain, and motivate the executives to accomplish our business strategy, the Compensation Committee establishes executive compensation policies and oversees executive compensation practices at the Company.

 

The Compensation Committee believes that the most effective executive compensation program is one that is designed to reward the achievement of our specific annual and long-term goals, and which aligns executives’ interests with those of the shareholders by rewarding performance that exceeds established goals, with the ultimate objective of improving shareholder value.

 

The Compensation Committee also evaluates compensation programs to ensure that we maintain our ability to attract, retain, and motivate superior employees in key positions and that compensation provided to key employees remains competitive when compared with other employment opportunities. The Compensation Committee believes our executive compensation packages should include both cash and share-based compensation that reward performance as measured against established goals and market performance.


goals.

 

In 2011, the Compensation Committee engaged Mercer LLC (“Mercer”) to conduct an overall review of our executive compensation program, and to advise the Compensation Committee on the levels of base salary as well as on the design of the Company’s performance-based cash incentive program and long-term equity incentive program. To that end, Mercer developed a competitive peer group and performed benchmarking analysis of the levels and mix of compensation. The Compensation Committee used the results from this peer group and benchmarking analysis as reference data in making judgments regarding executive compensation without the implementation of a formal policy. The following peer companies were included in the analysis:

Aegion Corp.

Ampco-Pittsburgh Corp.

Circor Intl Inc.

Flow Intl Corp.

Foster (LB) Co.

Lindsay Corp.

Lufkin Industries Inc.

MFRI Inc.

Mueller Water Products Inc.

Synalloy Corp.

Valmont Industries, Inc.

Process for Setting Executive Compensation. The Compensation Committee reviews and approves the salaries and other discretionary compensation of the Company’s executive officers, and administers the Company’s equity incentive and compensation plans, including reviewing and approving equity incentive and discretionary compensation awards to executives. The Compensation Committee annually reviews and approves compensation levels and pay mix for our executives.

 

The Compensation Committee exercises business judgment in determining the appropriate level and mix of executive compensation; cash compensation is used to provide a base salary, and to incentivize and reward our executives based on their contributions to the Company, and equity-based compensation is used to tie the interests of the executives to the interests of our shareholders. There is no pre-established policy or target for the allocation between either cash and non-cash or short-term and long-term incentive compensation, which enables the Compensation Committee the flexibility to adjust allocations dynamically as business conditions warrant.

The Compensation Committee uses qualitative individual performance objectives as a factor in making its decisions. The Compensation Committee and the CEO annually review the performance of each executive officer (other than the CEO whose performance is reviewed by the Compensation Committee after an evaluation from the Chairman). Based on these reviews, the Compensation Committee makes compensation decisions, including salary adjustments and annual bonus awards, for the executive officers.

The Compensation Committee evaluates and considers the Company's annual performance within the context of its long-term strategic plan, identifying areas in which expectations were exceeded, achieved or fell below stated goals. The structure of all incentive compensation plans is reviewed periodically to assure their linkage to the current objectives, strategies and performance goals.

The Compensation Committee exercises business judgment in determining the appropriate level and mix of executive compensation; cash compensation is used to provide a base salary, and to incentivize and reward our executives based on their contributions to the Company, and equity-based compensation is used to tie the interests of the executives to the interests of our shareholders. There is no pre-established policy or target for the allocation between either cash and noncash or short-term and long-term incentive compensation, which enables the Compensation Committee the flexibility to adjust allocations dynamically as business conditions warrant.

The Compensation Committee uses qualitative individual performance objectives as a factor in making its decisions. The Compensation Committee and the CEO annually review the performance of each executive officer (other than the CEO whose performance is reviewed by the Compensation Committee after an evaluation from the Chairperson). Based on these reviews, the Compensation Committee makes compensation decisions, including salary adjustments and annual discretionary incentive compensation awards, for the executive officers.

 

8


The Compensation Committee evaluates and considers the Company's annual performance within the context of its long-term strategic plan, identifying areas in which expectations were exceeded, achieved, or fell below stated goals. The structure of all incentive compensation plans is reviewed periodically to assure their linkage to the current objectives, strategies, and performance goals.

The Compensation Committee evaluates and considers a variety of growth and profitability measures relative to historical performance and internal plans for awarding performance-based cash incentive compensation.

The Compensation Committee evaluates and considers performance criteria for awarding equity incentive awards.

 

 

The Compensation Committee evaluates and considers a variety of growth and profitability measures relative to historical performance and internal plans for awarding performance-based cash incentive compensation.

The Compensation Committee evaluates and considers Total Shareholder Return, defined as the total increase in share price plus dividends, relative to peer performance and other performance criteria for awarding long-term equity incentive awards. For the first time since 2010, due to continuing challenging economic conditions, no grants were awarded under our long-term equity incentive program in 2015.

The Compensation Committee generally does not utilize specific benchmark levels. Rather, the Compensation Committee considers broad, market basedmarket-based survey data of comparable companies, such as that provided by Mercer LLC, Equilar, CompAnalyst, Willis Towers Watson, andWorldatWork.org, when assessing the competitiveness of compensation levels and pay mix for the CEO, Chief Financial Officer (“CFO”)CFO, and other executives.

From time to time, the Compensation Committee has retained Mercer to advise the Committee on executive or director compensation matters, to assess total compensation program levels and program elements for executive officers or directors, and to evaluate marketplace trends in executive or director compensation. In so doing, the Compensation Committee has considered all relevant factors that could give rise to a potential conflict of interest with Mercer, and has determined that none exist. In 2015, the Compensation Committee retained Mercer to perform a limited review of compensation programs for various employee groups. No changes were made during the year to executive or director compensation as a result of their review.

 

From time to time, the Compensation Committee has retained independent consultants to advise the Committee on executive or director compensation matters, to assess total compensation program levels and program elements for executive officers or directors, and to evaluate marketplace trends in executive or director compensation. The Compensation Committee retained an independent consultant, Willis Towers Watson, in 2018 and 2019 to perform a market review of executive compensation and long-term incentive plans. In so doing, the Compensation Committee considered all relevant factors that could give rise to a potential conflict of interest with Willis Towers Watson, and determined that none existed.

Advisory Vote on Executive Compensation.Each year the Compensation Committee submits to shareholders an advisory resolution on executive compensation, and carefully considers the voting results of this proposal, though the final vote is advisory in nature and therefore not binding on the Company. Our shareholders expressed strong support for our executive compensation program in the advisory vote at our 20152019 Annual Meeting of Shareholders. Based upon these results, the Compensation Committee has determined to follow the shareholders’ recommendation by continuing our present compensation policies and practices.

 

Elements of Compensation.For the year ended December 31, 2015,2019, the principal targeted components of compensation for executive officers were:

 

base salary;

performance-based cash incentive compensation;

long-term equity incentive awards (restricted stock units (“RSUs”) and PSAs);

retirement benefits; and

perquisites and other personal benefits.

base salary;

performance-based cash incentive compensation;

discretionary incentive compensation;

equity incentive awards (performance share awards (“PSAs”) and restricted stock units (“RSUs”));

retirement benefits; and

perquisites and other personal benefits.

 

9


 

The target weighting of each of the components of compensation reflected in the Summary of Cash and Certain Other Compensation table on page 14 for the CEO and other Named Executive Officers was as follows for the year ended December 31, 2015:2019:

 

 

 

10


 

Realized Pay vs. Reported Pay. In the following table, Reported Pay is compensation reflected in the Summary of Cash and Certain Other Compensation table on page 17.14. Realized Pay is compensation actually received byfor each of the Named Executive Officer during the year, includingOfficers includes base salary, performance-based andcash incentive compensation earned for the respective year’s performance, discretionary cash incentive compensation paid during the respective year, market values at vesting of previously granted RSUs and PSAs, and All Other Compensation amounts received during the year. Realized Pay was greaterless than Reported Pay in 20152019 for all Named Executive Officers otheras the value of the equity awards received was less than Ms. Taylor due to the fact that no Long-Term Equity Incentive Awards were issued in 2015, yet certain Long-Term Equity Incentive Awards issued in prior years vested in 2015.grant date fair value of equity awards granted.

 

 

2015

  

2014

  

2013

  

2019

  

2018

  

2017

 
 

Realized Pay

  

Reported Pay

  

Realized Pay

  

Reported Pay

  

Realized Pay

  

Reported Pay

  

Realized Pay

  

Reported Pay

  

Realized Pay

  

Reported Pay

  

Realized Pay

  

Reported Pay

 

Scott Montross

 925,636  $630,134  $1,188,227  $1,394,848  $935,163  $1,599,883  $1,242,058  $2,037,066  $1,591,219  $891,994  $650,908  $621,327 
                                                

Robin Gantt

  494,318   355,306   607,637   596,803   492,106   650,917   633,530   898,722   816,698   430,197   369,648   359,850 
                                                

Martin Dana

  438,744   364,817   488,258   638,411   399,199   446,888 
                        

William Smith

  452,073   377,705   651,800   747,214   469,649   522,250   622,787   884,610   806,817   379,086   366,154   355,828 
                                                

Vicki Taylor

  206,012   206,012   22,157   22,157   -   - 

Aaron Wilkins

  466,194   546,203   377,865   268,920   259,680   258,572 
                        

Miles Brittain

  555,702   664,714   524,897   346,454   291,755   286,677 

 

Base Salary.We provide executive officers and other employees with a base salary to compensate them for services rendered during the fiscal year. Base salaries are determined for each executive based on his or her experience, position, and responsibilities, and take in tointo consideration market data and conditions. In addition, we consider the individual performance of each executive, and conduct internal reviews of each executive’s compensation, to ensure equity among executive officers. Salary levels are typically reviewed annually as part of our performance review process as well as upon a promotion or other change in job responsibility. Merit based increases to salaries are based on the Compensation Committee’s assessment of the individual executive’s performance in conjunction with recommendations provided by the CEO.

 

Base salary is reflected in the ‘Salary’ column in the Summary of Cash and Certain Other Compensation table on page 17.14.

 

Performance-Based Cash Incentive Compensation.We provide, executive officers and other employees withfrom time to time, incentive compensation to retain, incentivize, and reward thememployees for high performance and achievement of corporate goals. The incentive compensation program provides for an award of cash incentive compensation to executive officers and others as a reward for our growth and profitability, and places a significant percentage of each executive officer’s compensation at risk. Awards are based on our achievement of certain financial performance measures each year.measures.

 

The performance measureIn 2019, executive officers were awarded short term incentive plans providing for 2015cash payments for the Named Executive Officers wasachievement of certain levels of adjusted income before income taxes for the 2019 fiscal year. Adjusted Incomeincome before Income Taxes, for which the Compensation Committee established a target level of $30.0 million. Adjusted Income before Income Taxesincome taxes is calculated by adjusting our income before income taxes as reported in our audited financial statements for certain events that occur during the year, such as the acquisitionsacquisition of businesses, the sales of significant capital assets, or other extraordinary or unusual developments. For 2015, Adjusted Income2019, adjusted income before Income Taxesincome taxes excludes net gains on the impairmentSaginaw fire insurance recoveries and net proceeds related to legal settlements.

The following scale shows the payout as a percentage of our Water Transmission goodwill.base salary that may be awarded. Payouts for performance between the rankings are interpolated on a straight-line basis:

Income before Income Taxes

Performance in 2019

 

Payout as a Percentage of Base

Salary for Mr. Montross

 

Payout as a Percentage of Base

Salary for the other Named

Executive Officers

> $25,350,000

  

105.0%

  

75.0%

 

$16,900,000

  

70.0%

  

50.0%

 

$8,450,000

  

17.5%

  

12.5%

 

< $8,450,000

  

0.0%

  

0.0%

 

Cash payments under this short term incentive plan were made in March 2020, and were determined by multiplying base salary times the payout percentage of 105% for Mr. Montross and 75% for Ms. Gantt and Messrs. Smith, Wilkins, and Brittain.

 


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The Compensation Committee also established a payout range for the awards for each executive officer based on the level


 

Performance-based cash incentive compensation if awarded, is reflected in the ‘Non-Equity Incentive Plan Compensation’ column in the Summary of Cash and Certain Other Compensation table on page 17.14.

 

Discretionary Incentive Compensation.We provide, from time to time, additional discretionary incentive compensation in recognition of an executive officer's or other employee's success in attaining results that delivered value to the Company, but were not captured in the performance-based cash incentive compensation, or for other reasons as determined appropriate by the Compensation Committee.

In 2019, discretionary cash incentive compensation was awarded to the executive officers for the acquisition and integration of Ameron Water Transmission Group, LLC.

 

Discretionary incentive compensation if awarded, is reflected in the ‘Bonus’ column in the Summary of Cash and Certain Other Compensation table on page 17. There has been no discretionary incentive compensation awarded in 2015, 2014 or 2013.14.

 

Long-Term Equity Incentive Awards. We provide long-term equity incentive awards to executive officers and certain designated key employees. The long-term equity incentive awards are designed to ensure that our executive officers and key employees have a continuing stake in our long-term success. In addition, the awards emphasize pay-for-performance. Terms and conditions of the awards are determined on an annual basis by the Compensation Committee. Due to continuing challenging economic conditions, no Long-Term Equity Incentive Awards were granted in 2015.


 

When granted, RSUs are service-based and entitle the holder to receive Common Stock at the end of the vesting period (generally over approximatelyperiods up to three years), subject to continued employment. RSUs are designed to attract and retain executive officers and others by providing them with the benefits associated with the increase in the value of the Common Stock during the vesting period, while incentivizing them to remain with us long-term.

 

When granted, PSAs are service-based awards with a market-basedperformance-based vesting condition. PSAs serve several purposes. They have value to the holder only if the goals are achieved during their performance measurement period, and they serve as a retention tool because the performance measurement periods generally extend over approximately three years.one year. Additionally, the holders benefit further if they are successful in increasing the value of our Common Stock. PriorWhen PSAs wereare granted, with a market-basedthey typically include vesting conditionconditions that entitlesentitle the holder to receive between zero and twoone hundred fifty percent of the target award. Payouts for performance between the rankings will be interpolated on a straight-line basis.

In 2019, each Named Executive Officer received an award of PSAs and RSUs valued at an amount equal to a specific percentage of his or her respective annual base salary, with 75 percent of each award represented by PSAs and 25 percent of each award represented by RSUs.

The PSAs awarded will vest based on our Total Shareholder Return comparedthe Company’s Earnings before Interest Expense, Income Taxes, Depreciation, and Amortization Margin before extraordinary or unusual items (“EBITDA Margin Performance”) over the measurement period. Two-thirds of the PSAs vested on March 31, 2020, based on EBITDA Margin Performance for the 2019 fiscal year which excluded net gains on the Saginaw fire insurance recoveries and net proceeds related to our PSA peer group.legal settlements. One-third of the PSAs will vest on March 31, 2021, based on EBITDA Margin Performance for the 2019-2020 fiscal years. The following scale shows the adjustment to the number of PSAs that may be awarded following the measurement period:

 

Total Shareholder Return

vs. Peer Group

Payout as a Percentage of Target Award

85th percentile or higher

200%

50th percentile

100%

25th percentile

25%

Less than 25th percentile

0%

EBITDA Margin Performance

 

Payout as a Percentage of Target Award

>17.3%

  

150%

 

13.0%

  

100%

 

6.5%

  

25%

 

<6.5%

  

0%

 

 

PayoutsThe PSAs for performance between the rankings2019 measurement period vested on March 31, 2020; the actual number of shares of Common Stock that were issued was determined by multiplying the PSAs by a payout percentage of 136%. The PSAs for the 2019-2020 measurement period will vest on March 31, 2021. In the event a “change in control” of the Company (as defined in the Performance Share Unit Agreement) occurs at any time prior to March 31, 2021, the PSAs will be interpolatedimmediately vested and the amount awarded will be based on a straight line basis.the results obtained through the change in control date.

 

Long-term equityThe RSUs awarded vest in three equal installments on January 15, 2020, January 15, 2021, and January 17, 2022, based upon continued service with the Company on that date. In the event a “change in control” of the Company (as defined in the RSU agreement) occurs at any time prior to January 17, 2022, a pro-rata number of RSUs will be calculated based on time elapsed as of the date of the change in control, and those RSUs will be immediately vested.

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Equity incentive awards are reflected in the ‘Stock Awards’ column in the Summary of Cash and Certain Other Compensation table on page 17.14. These amounts represent the target value of the award issued, but not what was actually received by the Named Executive Officer. Over the 2012 – 2014 performance period corresponding with our 2012 performance grants, when the award vested in 2015 our Total Shareholder Return was 26%, resulting in a ranking in the 36% percentile, and a payout of 59% of the target award.

 

Retirement Benefits. In order to provide competitive total compensation, we offer our executive officers and certain designated key employees a nonqualified retirement savings plan (the “Deferred Compensation Plan”), which provides executive officers and others with the opportunity to defer salary and bonus compensation for a period of years or until termination of employment. Executive officers who defer salary or bonus under the Deferred Compensation Plan are credited with market-based returns. We may make a discretionary matching contribution based on deferrals made by each participant. In addition, we will make a contribution based on a target benefit projected for each participant. The target benefit projected is 1% of base salary in the year before attaining normal retirement age per year of employment (up to 35 years) with us. For 2015, Company contributions to the Deferred Compensation Plan accounted for between zero and eleven percent of the total compensation for each of the Named Executive Officers.


We also offer a qualified 401(k) defined contribution plan. The ability of executive officers to participate fully in this plan is limited under IRS and ERISA requirements. The 401(k) plan encourages employees to save for retirement by investing on a regular basis through payroll deductions.

 

Retirement benefits are reflected in the ‘All Other Compensation’ column in the Summary of Cash and Certain Other Compensation table on page 17.14.

 

Perquisites and Other Personal Benefits. We provide executive officers with limited perquisites and other personal benefits that we and the Compensation Committee believe are reasonable and consistent with our overall compensation program to better enable us to attract, retain, and motivate employees for key positions. We are selective in our use of perquisites, utilizing perquisites that are commonly provided, the value of which is generally modest. The Compensation Committee periodically reviews the levels of perquisites and other personal benefits provided to executive officers. The primary perquisites are car allowancesCompany contributions to a qualified 401(k) defined contribution plan and life insurance premiums.

 

Perquisites and other personal benefits are reflected in the ‘All Other Compensation’ column in the Summary of Cash and Certain Other Compensation table on page 17.14.

 

Executive Compensation and Risk. Although a substantial portion of the compensation paid to our executive officers is performance-based, weWe believe our executive compensation programs do not encourage excessive and unnecessary risk-taking by our executive officers because theseour programs are designed to encourage our executive officers to remain focused on both the short-term and long-term operational and financial goals of the Company. We achieve this balance through a combination of elements in our overall compensation plans, including: elements that reward different aspects of short-term and long-term performance; incentive compensation that rewards performance on a variety of different measures; awards that are paid based on results averaged out over several years; and awards paid in cash and awards paid in shares of the Company’s stock, to encourage better alignment with the interests of shareholders. Additionally, annual compensation decisions for executive officers are influenced by the review of the performance of each executive officer by the Compensation Committee, including an evaluation of the officers’ commitment to promoting effective internal controls and legal and regulatory compliance. We believe this helps to ensure “the tone at the top” deters unnecessary risk-taking.

 

Clawback Provisions. Our performance-based cashequity incentive compensation program containsawards contain a provision that allows the Company to recapture amounts paid to the Named Executive Officers under certain circumstances. If the Company’s financial statements are the subject of a restatement due to misconduct, to the extent permitted by governing law, in all appropriate cases, the Company will seek reimbursement of excess incentive cashshare compensation paidgranted under the programagreements for the relevant years. For purposes of this provision, excess incentive cashshare compensation means the positive difference, if any, between (i) the award paid to the Named Executive Officer and (ii) the award that would have been madepaid to the Named Executive Officer not including the effect of any discretionary reductions made by the Committee, had the target award been calculated based on the Company’s financial statements as restated.

 


Stock Ownership and Anti-Hedging/Pledging Policy. The Nominating and Governance Committee of the Board of Directors has adopted a stock ownership policy because it believes it is in the best interests of the Company and its shareholders to align the financial interests of our executive officers and directors with those of the Company’s shareholders. Under the policy, the directors are expected to accumulate and own shares having a market value equal to three times their annual cash retainer; the CEO is expected to accumulate and own shares having a market value equal to three times his base salary; and each of the other Named Executive Officers is expected to accumulate and own shares having a market value equal to either one or two times his or her base salary, depending on his or her position with the Company. Each executive officer or director has five years to accumulate the expected ownership level beginning from the later of September 2011 or their date of hire or promotion. Until such ownership is achieved, each executive officer or director is required to retain 100% of net after-tax shares issued upon vesting of equity incentive awards. In addition, executive officers and directors are expressly prohibited from engaging in hedging transactions related to the Company’s stock, including trading in publicly-traded options, puts, calls, or other derivative instruments related to the Company’s stock, and from pledging the Company’s stock as collateral for a loan.

 

13

Summary of Cash and Certain Other Compensation

 

The following table reflects compensation earned by our CEO, our CFO, and each of the three other most highly compensated executive officers,Named Executive Officers for the years ended December 31, 2015, 20142019, 2018, and 2013 (the “Named Executive Officers”).2017.

 

Summary Compensation Table

 

Name and Principal Position Year  Salary(1)  Bonus 

Stock

Awards(2)

 

Non-Equity

Incentive Plan

Compensation

 

All Other

Compensation

   Total ($)
                      

Scott Montross

 

2015

 $530,000  -  -  - $100,134 (3) $630,134

Director, Chief Executive

 

2014

  500,000  - $869,988  -  24,860 (3)  1,394,848

Officer and President

 

2013

  500,000  -  933,963 $112,970  52,950 (3)  1,599,883
                      

Robin Gantt

 

2015

  303,735  -  -  -  51,571 (4)  355,306

Senior Vice President, Chief

 

2014

  288,685  -  288,100  -  20,018 (4)  596,803

Financial Officer

 

2013

  274,938  -  294,536  46,706  34,737 (4)  650,917
                      

Martin Dana

 

2015

  308,040  -  -  -  56,777 (5)  364,817

Executive Vice President

 

2014

  308,040  -  303,722  -  26,649 (5)  638,411
  

2013

  258,710  -  143,265  20,876  24,037 (5)  446,888
                      

William Smith

 

2015

  308,040  -  -  -  69,666 (6)  377,706

Executive Vice President

 

2014

  308,040  -  303,722  -  135,452 (6)  747,214
  

2013

  261,348  -  155,653  75,077  30,172 (6)  522,250
                      

Vicki Taylor(7)

 

2015

  203,821  -  -  -  2,191 (8)  206,012

Vice President

 

2014

  22,056  -  -  -  101 (8)  22,157
  

2013

  -  -  -  -  - (8)  -

___


Name and Principal Position

 

Year

 

Salary

  

Bonus

  

Stock Awards(1)

  

Non-Equity Incentive Plan Compensation

  

All Other Compensation

  

Total ($)

 
                           

Scott Montross

 

2019

 $549,875  $106,000  $795,008  $577,369  $8,814 (2) $2,037,066 

Director, Chief Executive

 

2018

  530,001   -   353,329   -   8,664 (2)  891,994 

Officer and President

 

2017

  530,000   82,813   -   -   8,514 (2)  621,327 
                           

Robin Gantt

 

2019

  321,360   62,000   265,192   241,020   9,150 (3)  898,722 

Senior Vice President,

 

2018

  312,001   -   109,196   -   9,000 (3)  430,197 

Chief Financial Officer

 

2017

  312,000   39,000   -   -   8,850 (3)  359,850 
                           

William Smith

 

2019

  314,971   62,000   261,823   236,228   9,588 (4)  884,610 

Executive Vice President

 

2018

  308,041   -   61,607   -   9,438 (4)  379,086 
  

2017

  308,040   38,500   -   -   9,288 (4)  355,828 
                           

Aaron Wilkins

 

2019

  238,333   40,000   80,009   178,750   9,111 (5)  546,203 

Vice President,

 

2018

  200,000   -   60,010   -   8,910 (5)  268,920 

Corporate Controller

 

2017

  200,000   50,400   -   -   8,172 (5)  258,572 
                           

Miles Brittain

 

2019

  280,675   55,000   109,012   210,506   9,521 (6)  664,714 

Vice President

 

2018

  260,000   -   77,244   -   9,210 (6)  346,454 
  

2017

  257,500   20,117   -   -   9,060 (6)  286,677 

 

(1)

Includes amounts earned in each of the respective years, even if deferred.

(2)(1)

The amounts included in this column represent the aggregate grant date fair value of RSUs and PSAs granted during the years reported in accordance with FASB ASC Topic 718. The assumptions used to calculate the grant date fair value for the stock awards are in Note 1113 of the Notes to the Consolidated Financial Statements included in Part II – Item 8. “Financial Statements and Supplementary Data” of our 2019 Annual Report to Shareholders. These amounts do not correspond to the actual value that will be recognized by the Named Executive Officers.

(2)

Includes amounts paid by us for contributions to Mr. Montross’ qualified 401(k) defined contribution plan and life insurance premiums.

(3)

Includes amounts paid by us for contributions to Ms. Gantt’s qualified 401(k) defined contribution plan, life insurance premiums, and a monthly phone allowance.

(4)

Includes amounts paid by us for contributions to Mr. Smith’s qualified 401(k) defined contribution plan and life insurance premiums.

(5)

Includes amounts paid by us for contributions to Mr. Wilkins’ qualified 401(k) defined contribution plan, life insurance premiums, and a monthly phone allowance.

(6)

Includes amounts paid by us for contributions to Mr. Brittain’s qualified 401(k) defined contribution plan, and a monthly phone allowance.

14

2019Grants of Plan-Based Awards

The following table sets forth, for each of the Named Executive Officers, the performance-based incentive awards granted for the year ended December 31, 2019.

    

Estimated Future Payouts

Under Non-Equity

Incentive Plan Awards (1)

  

Estimated Future Payouts

Under Equity

Incentive Plan Awards

  

All Other

Stock Awards:

Number of

Shares of

Stock or

  

Grant Date

Fair Value of

 

Name

 

Grant Date

 

Threshold

($)

  

Target ($)

  

Maximum

($)

  

Threshold

(#)

  

Target (#)

  

Maximum

(#)

  

Units

(#)

  

Stock

Awards (4)

 

Scott Montross

 

Non-Equity Award

 $-  $384,913  $577,369                     
  

3/26/2019

(2)              -   25,308   37,962      $596,256 
  

3/26/2019

(3)                          8,436   198,752 
                                   

Robin Gantt

 

Non-Equity Award

  -   160,680   241,020                     
  

3/26/2019

(2)              -   8,442   12,663       198,894 
  

3/26/2019

(3)                          2,814   66,298 
                                   

William Smith

 

Non-Equity Award

  -   157,486   236,228                     
  

3/26/2019

(2)              -   8,335   12,503       196,373 
  

3/26/2019

(3)                          2,778   65,450 
                                   

Aaron Wilkins

 

Non-Equity Award

  -   119,167   178,750                     
  

3/26/2019

(2)              -   2,547   3,821       60,007 
  

3/26/2019

(3)                          849   20,002 
                                   

Miles Brittain

 

Non-Equity Award

  -   140,338   210,506                     
  

3/26/2019

(2)              -   3,470   5,205       81,753 
  

3/26/2019

(3)                          1,157   27,259 

(1)

These columns show the possible payouts for each Named Executive Officer under the short term incentive plans based on the goals set in March 2019. Additional information is included in the Compensation Discussion and Analysis, and detail regarding actual awards under the short term incentive plan is reported in the Summary Compensation Table.

(2)

Awards represent the PSAs granted under the equity incentive plan. The methodology applied in determining these awards and how they are earned is discussed under “Equity Incentive Awards” above.

(3)

Awards represent the RSUs granted under the equity incentive plan. The methodology applied in determining these awards and how they are earned is discussed under “Equity Incentive Awards” above.

(4)

The amount included in this column represents the aggregate grant date fair value of awards granted in accordance with FASB ASC Topic 718. The assumptions used to calculate the grant date fair value for the stock awards are in Note 13 to the Consolidated Financial Statements included in Part II – Item 8, “Financial Statements and Supplementary Data” of our 20152019 Annual Report on Form 10-K. These amounts do not correspond to the actual value that will be recognized by the named executives.

(3)

Amount includes $71,897 and $28,055 in 2015 and 2013, respectively, contributed by us to Mr. Montross’s nonqualified retirement savings plan, and amounts paid by us for contributions to Mr. Montross’s qualified 401(k) defined contribution plan, life insurance premiums and annual automobile allowance.

(4)

Amount includes $31,427 and $12,692 in 2015 and 2013, respectively, contributed by us to Ms. Gantt’s nonqualified retirement savings plan, and amounts paid by us for contributions to Ms. Gantt’s qualified 401(k) defined contribution plan, life insurance premiums, annual automobile allowance, and a monthly phone allowance.

(5)

Amount includes $30,741 in 2015 contributed by us to Mr. Dana’s nonqualified retirement savings plan, and amounts paid by us for contributions to Mr. Dana’s qualified 401(k) defined contribution plan, life insurance premiums, annual automobile allowance and a monthly phone allowance.

(6)

Amount includes $31,145 in 2015 contributed by us to Mr. Smith’s nonqualified retirement savings plan, $12,302 and $110,088 in 2015 and 2014, respectively, paid by us for relocation expenses, and amounts paid by us for contributions to Mr. Smith’s qualified 401(k) defined contribution plan, annual automobile allowance and life insurance premiums.

(7)

Ms. Taylor was hired as Vice President of Human Resources in November 2014.

(8)

Amount includes payments by us for contributions to Ms. Taylor’s qualified 401(k) defined contribution plan, life insurance premiums, and a monthly phone allowance.

2015 Grants of Plan-Based Awards

    

Estimated Future Payouts

Under Non-Equity

Incentive Plan Awards(1)

  

Estimated Future Payouts Under Equity

Incentive Plan Awards

  

All Other

Stock Awards:

Number of

Shares of

  

Grant Date

 

Name

 

Grant Date

 

Threshold

($)

  

Target

($)

  

Maximum

($)

  

Threshold

(#)

  

Target

(#)

  

Maximum

(#)

  

Stock or Units

(#)

  

Fair Value of

Stock Awards

 

Scott Montross

 

Non-Equity Award

  -  $371,000  $742,000   -   -   -   -   - 
                                   

Robin Gantt

 

Non-Equity Award

  -   151,867   303,735   -   -   -   -   - 
                                   

Martin Dana

 

Non-Equity Award

  -   154,020   308,040   -   -   -   -   - 
                                   

William Smith

 

Non-Equity Award

  -   154,020   308,040   -   -   -   -   - 
                                   

Vicki Taylor

 

Non-Equity Award

  -   61,146   122,292   -   -   -   -   - 

(1)

These columns show the possible payouts for each named executive officer under the Incentive Plan for 2015 based on the goals set in January 2015. Additional information is included in the Compensation Discussion and Analysis, and detail regarding actual awards under the Incentive Plan is reported in the Summary Compensation Table.                                                                                 Shareholders.

 

15


 

Outstanding Equity Awards at 20152019 Fiscal Year End

 

The following table sets forth, for each of the Named Executive Officers, the equity awards made to each such Named Executive Officer that were outstanding atas of December 31, 2015. 2019.

 

 

Option Awards

  

Stock Awards

 
 

Number of Securities Underlying Unexercised Options (#)

  

Option

Exercise

  

Option

Expiration

  

Equity Incentive

Plan Awards:

Number of

Unearned

Shares, Units or

Other Rights

That Have Not

   

Equity Incentive

Plan Awards:

Market or

Payout Value of

Unearned

Shares, Units or

Other Rights

That Have Not

  

Stock Awards

 

Name

 

Exercisable

  

Unexercisable

  

Price ($)

  

Date

  

Vested (#)

   Vested ($)(1)  

Equity Incentive

Plan Awards:

Number of

Unearned Shares,

Units or Other

Rights That Have

Not Vested (#)

  

Equity Incentive

Plan Awards:

Market or Payout

Value of

Unearned Shares,

Units or Other

Rights That Have

Not Vested ($)(3)

 

Scott Montross

  -   -   -   -   2,273 (2)  $25,435   25,308 (1) $843,009 
  -   -   -   -   20,462 (3)     228,970   8,436 (2)  281,003 
  -   -   -   -   3,472 (4)     38,852         
  -   -   -   -   15,625 (5)     174,844 
                           

Robin Gantt

  -   -   -   -   717 (2)     8,023   8,442 (1)  281,203 
  -   -   -   -   6,453 (3)     72,209 
  -   -   -   -   1,150 (4)     12,869 
  -   -   -   -   5,174 (5)     57,897 
                           

Martin Dana

  -   -   -   -   348 (2)     3,894 
  -   -   -   -   3,139 (3)     35,125 
  -   -   -   -   1,212 (4)     13,562 
  -   -   -   -   5,455 (5)     61,041   2,814 (2)  93,734 
                                   

William Smith

  -   -   -   -   379 (2)     4,241   8,335 (1)  277,639 
  -   -   -   -   3,410 (3)     38,158   2,778 (2)  92,535 
  -   -   -   -   1,212 (4)     13,562         

Aaron Wilkins

  2,547 (1)  84,841 
  -   -   -   -   5,455 (5)     61,041   849 (2)  28,280 
                                   

Vicki Taylor

  -   -   -   -   -      - 

Miles Brittain

  3,470 (1)  115,586 
  1,157 (2)  38,540 

 

___

(1)

These PSAs were granted on March 26, 2019 and will vest based on the Company’s EBITDA Margin Performance over the measurement period. Two-thirds of the PSAs vested on March 31, 2020 and one-third of the PSAs will vest on March 31, 2021. The PSAs for the 2019 measurement period vested on March 31, 2020; the actual number of shares of Common Stock that were issued was determined by multiplying the PSAs by a payout percentage of 136%. The PSAs for the 2019-2020 measurement period will vest on March 31, 2021.

(2)

These RSUs were granted on March 26, 2019 and vest, subject to continued employment, as follows: one-third on January 15, 2020, one-third on January 15, 2021, and one-third on January 17, 2022.

(3)

Market value is based on the closing market price of $11.19$33.31 of our common stockCommon Stock on December 31, 2015.

(2)

These RSUs were granted on May 31, 2013 and vested on January 15, 2016.2019.

 


(3)

These PSAs were granted on May 31, 2013 and 0% vested on January 15, 2016, based upon performance of our Total Shareholder Return from January 1, 2013 through December 31, 2015.

(4)

These RSUs were granted on May 29, 2014 and vest as follows: 50% on January 15, 2016 and 50% on January 15, 2017.

(5)These PSAs were granted on May 29, 2014 and will vest on January 15, 2017, dependent upon performance of our Total Shareholder Return from January 1, 2014 through December 31, 2016.     

20152019 Option Exercises and Stock VestingVested

During 2019, no options were exercised or stock vested for any of the Named Executive Officers.

16

2019 Nonqualified Deferred Compensation

 

The following table sets forth, for each of the Named Executive Officer, the number of shares acquired upon option exercises and vesting of stock awards during 2015, and the related value realized upon such exercises and vesting. 

  

Option Awards

  

Stock Awards

 

Name

 

Number of

Shares Acquired

on Exercise (#)

  

Value

Realized on

Exercise ($)

  

Number of

Shares Acquired

on Vesting (#)(1)

  

Value Realized

on Vesting

($)(2)

 

Scott Montross

  -   -   10,800  $295,502 

Robin Gantt

  -   -   4,934   139,013 

Martin Dana

  -   -   2,690   73,927 

William Smith

  -   -   2,712   74,367 

Vicki Taylor

  -   -   -   - 

___

(1)

This column shows the number of shares acquired on vesting in 2015 by the Named Executive Officers. The actual number of shares received by these individuals from shares vested in 2015 (net of shares used to cover the applicable income taxes, if so elected) was as follows: Mr. Montross – 6,544, Ms. Gantt – 4,934, Mr. Dana – 1,571 and Mr. Smith – 1,829.

(2)

The value realized on vesting is based on the closing market price multiplied by the number of shares of stock vested on the applicable vesting date.


2015 Nonqualified Deferred Compensation

The following table sets forth, for each Named Executive Officer under our Deferred Compensation Plan, the amounts of the contributions made by each executive, the contributions made by us,Officers, the earnings generated by the investments within the Deferred Compensation Plan, which was frozen in 2016, and the balance of each Named Executive Officer’s account under the Deferred Compensation Plan for the year ended December 31, 2015.2019.

 

Name

 

Executive

Contributions

in Last Fiscal

Year

  

Company

Contributions

in Last Fiscal

Year(1)

  

Aggregate

Earnings

(Loss) in Last

Fiscal Year ($)

  

Aggregate

Balance at

Last Fiscal

Year-End(2)

 

Scott Montross

  -  $71,897  $(510) $103,063 

Robin Gantt

  -   31,427   854   64,364 

Martin Dana

  -   30,741   (2,133)  213,653 

William Smith

  -   31,145   (893)  30,252 

Vicki Taylor

  -   -   -   - 

__

(1)

These contributions are also included in the amounts reported in the All Other Compensation Column of the Summary Compensation Table.

(2)

The following portion of the amounts in the Aggregate Balance at Last Fiscal Year-End column were reported in the Summary Compensation Table of previous years in the Salary column (in the case of executive contributions) or in the All Other Compensation column (in the case of Company contributions), respectively: Mr. Montross - $0 and $0, respectively in 2014 and $0 and $28,055, respectively in 2013; Ms. Gantt - $0 and $0, respectively in 2014 and $0 and $12,692, respectively in 2013.

Name

 

Executive Contributions

in Last Fiscal Year

  

Company Contributions

in Last Fiscal Year

  

Aggregate Earnings

in Last Fiscal Year ($)

  

Aggregate Balance at

Last Fiscal Year-End

 

Scott Montross

 $-  $-  $26,372  $149,018 

Robin Gantt

  -   -   26,376   110,227 

William Smith

  -   -   6,232   41,578 

Aaron Wilkins

  -   -   -   - 

Miles Brittain

  -   -   10,079   45,115 

 

Employment Agreements

 

Employment AgreementsRobin Gantt. On March 30, 2020, the Company entered into a Separation Agreement (the “Agreement”) with Ms. Gantt, pursuant to which Ms. Gantt will continue to be employed by the Company as a Consultant beginning April 1, 2020. The Agreement has a one-year term, provides for an annual base salary of $324,480 paid in 24 equal installments, and provides coverage under the Company’s employee benefit plans. Pursuant to the Agreement, the Company has affirmed the terms of Ms. Gantt’s unvested RSUs to allow the 938 RSUs scheduled to vest on January 15, 2021 to vest as scheduled. In addition, the vesting of the 938 RSUs scheduled to vest on January 17, 2022 will be accelerated to also vest on January 15, 2021. The Agreement provides for the forfeiture by Ms. Gantt of any PSAs that are unvested at the time of her resignation. Pursuant to the Agreement, Ms. Gantt will be required to comply with certain confidentiality requirements. Ms. Gantt did not previously have an employment agreement with the Company, other than the Change in Control Agreement discussed below.

 

We have not entered into any employment agreements with our Named Executive Officers.

Change in Control Agreements

 

We have entered into change in control agreements (the “Agreements”) with certain of our executive officers. The Agreements for each of the Named Executive Officers is for a term ending as indicated below,July 31, 2020, provided that on each respective dateJuly 31, 2020 and each anniversary thereafter, the term of the Agreement will be automatically extended by one year unless either party gives 90 days prior written notice that the term of an agreement shall not be so extended. If a “Change in Control” (as defined in the Agreements and described below) occurs during the term of the Agreements, the Agreements will continue in effect until two years after the Change in Control.

Term Ending:

Scott Montross

July 19, 2016

Robin Gantt

April 21, 2016

Martin Dana

October 15, 2016

William Smith

October 15, 2016

Vicki Taylor

October 14, 2016


 

If an executive officer’s employment is terminated within two years after a Change in Control either by us without “Cause” (as defined in the Agreements and described below) or by the executive officer for “Good Reason” (as defined in the Agreements and described below), the executive officer will be entitled to receive his or her full base salary through the date of termination and any benefits or awards (both cash and stock) that have been earned or are payable through the date of termination plus (i) a lump sum payment equal to two years’ base salary (three years’ base salary in the case of Mr. Montross and one year’s base salary in the case of Ms. Taylor)Messrs. Brittain and Wilkins) and (ii) an amount equal to two times the average cash bonuses paid to the executive officer during the previous three years (one(three times the average cash bonuses during the previous three years in the case of Ms. Taylor)Mr. Montross and one times the average cash bonuses during the previous three years in the case of Messrs. Brittain and Wilkins). Effective April 1, 2020, upon promotion to CFO, Mr. Wilkins’s change in control agreement was updated to increase his payout multiple for the payouts identified above from one to two. In addition, the executive officer would be entitled to the continuation of health and insurance benefits for certain periods and all outstanding unvested stock optionsequity compensation awards would immediately become fully vested.vested, unless the award provides different vesting terms on a change in control of the Company. In the event that the payments made to an executive officer would be deemed to be a “parachute payment” under the Internal Revenue Code of 1986, an executive officer may choose to accept payment of a reduced amount that would not be deemed to be a “parachute payment.” If the payment made to an executive officer is deemed to be a “parachute payment”, the executive officer is responsible for the payment of any resulting taxes.

17

 

If an executive officer’s employment is terminated within two years after a Change in Control either by us for Cause or as a result of the executive officer’s disability or death, the executive officer will be entitled to receive his or her full base salary through the date of termination plus any benefits or awards (both cash and stock) that have been earned or are payable through the date of termination.

 

For purposes of the Agreements, a “Change in Control” includes (i) any merger or consolidation transaction in which we are notinvolving the surviving corporation,Company, unless our shareholders immediately before such transaction have more than 50% of the same proportionate ownershipcombined voting power of common stockthe outstanding voting securities of the surviving corporation inimmediately after the transaction, (ii) the acquisition by any person of 30 percent20% or more of our total combined voting power, (iii) the liquidation or the sale or other transfer of substantially all of our assets, and (iv) a change in the composition of the Board of Directors during any two-year period such that the directors in office at the beginning of the period and/or their successors who were elected by or on the recommendation of two-thirds of the directors in office at the beginning of the period do not constitute at least a majority of the Board of Directors. For purposes of the Agreements, “Good Reason” includes, but is not limited to, (i) an adverse change in the executive officer’s status, title, position(s), or responsibilities or the assignment to the executive of duties or responsibilities which are inconsistent with the executive officer’s status, title, or position, (ii) a reduction in the executive officer’s base salary or the failure to pay compensation otherwise due to the executive officer, (iii) a requirement that the executive officer be based anywhere other than within ten25 miles of his or her job location before the Change in Control, (iv) our failure to continue any compensation or employee benefit plan or program in effect before the Change in Control or any act or omission that would adversely affect the executive officer’s continued participation in any such plan or program or materially reduce the benefits under such plan or program, and (v) our failure to require any of our successors to assume our obligations under the Agreements within 30 days after a Change in Control.Control, and (vi) any material breach of the Agreements by the Company. For purposes of the Agreements, “Cause” means the willful and continued failure to satisfactorily perform the duties assigned to the executive officer within a certain period after notice of such failure is given and commission of certain illegal conduct.

 


Potential Payments Upon Termination or Change in Control

 

The following table shows estimates of the potential payments to Named Executive Officers upon terminationif employment is terminated after a Change in Control either by us without Cause or by the executive officer for the reasons described below.Good Reason. The amounts shown assume that the employment of each executive was terminated effective as of December 31, 2015. 2019. The table does not quantify benefits under plans that are generally available to salaried employees and do not discriminate in favor of Named Executive Officers, including the payment of accrued but unpaid salary, accrued but unused vacation pay, and benefits accrued under the qualified 401(k) defined contribution plan payable upon termination.

 

Executive Benefits and Payments

Upon Termination

 

Termination

Without Cause or

Voluntary

Termination for

Good Reason

  

Termination

Without Cause or

Voluntary

Termination for

Good Reason, after

a Change in

Control

  

Termination For

Cause or

Voluntary

Termination

Without Good

Reason

  

Termination as a

Result of

Disability or

Death

 

Scott Montross

                

Base Salary

  -  $1,590,000   -   - 

Bonus

  -   75,313   -   - 

Health and Insurance Benefits

  -   50,000   -   - 

Earned Vacation

 $60,000   60,000  $60,000  $60,000 
                 

Robin Gantt

                

Base Salary

  -   624,000   -   - 

Bonus

  -   31,137   -   - 

Health and Insurance Benefits

  -   32,000   -   - 

Earned Vacation

  33,000   33,000   33,000   33,000 
                 

Martin Dana

                

Base Salary

  -   616,080   -   - 

Bonus

  -   13,917   -   - 

Health and Insurance Benefits

  -   50,000   -   - 

Earned Vacation

  32,000   32,000   32,000   32,000 
                 

William Smith

                

Base Salary

  -   616,080   -   - 

Bonus

  -   50,051   -   - 

Health and Insurance Benefits

  -   31,000   -   - 

Earned Vacation

  35,000   35,000   35,000   35,000 
                 

Vicki Taylor

                

Base Salary

  -   222,000   -   - 

Bonus

  -   -   -   - 

Health and Insurance Benefits

  -   3,000   -   - 

Earned Vacation

  19,000   19,000   19,000   19,000 

Name

 

Base Salary

  

Bonus

  

Equity

Incentive Plan

Awards (1)

  

Health and

Insurance

Benefits

 

Scott Montross

 $1,669,500  $766,182  $1,300,622  $112,000 

Robin Gantt

  648,960   228,013   433,796   40,000 

William Smith

  634,562   224,485   428,333   36,000 

Aaron Wilkins

  208,000   89,717   130,908   28,000 

Miles Brittain

  272,500   95,208   178,309   26,000 

 

(1)

The PSAs and RSUs outstanding as of December 31, 2019 were granted on March 26, 2019. The PSAs for the 2019 measurement period vested on March 31, 2020; the actual number of shares of Common Stock that were issued was determined by multiplying the PSAs by a payout percentage of 136%. The PSAs for the 2019-2020 measurement period will vest on March 31, 2021; the estimated number of shares of Common Stock that would be issued was determined by multiplying the PSAs by a payout percentage of 136%. Amounts are calculated based on the price of $33.31, the closing market price for the Company’s Common Stock on December 31, 2019.

18

Pay Ratio Disclosure

 

Pursuant to Section 953(b) of the Dodd-Frank Wall Street Reform and Consumer Protection Act and Item 402(u) of Regulation S-K, a public company is required to disclose the median of the annual total compensation of all employees of a registrant (excluding the CEO), the annual total compensation of that registrant’s CEO, and the ratio of the median of the annual total compensation of all employees to the annual total compensation of the CEO.

 

In determining the median employee, a listing was prepared of the total annual cash compensation of each individual who was employed by us on December 31, 2019, the last day of our payroll year (whether employed on a full-time, part-time, or seasonal basis). We did not make any assumptions, adjustments, or estimates with respect to total cash compensation, and we did not annualize the compensation for any full-time employees that were not employed by us for all of 2019. After identifying the median employee, we calculated annual total compensation for such employee using the same methodology we use for our Named Executive Officers as set forth in the Summary of Cash and Certain Other Compensation table on page 14.

The annual total compensation for 2019 for our CEO was $2,037,066, and for the median employee was $66,831. The resulting ratio of our CEO’s annual total compensation to the median employee’s annual total compensation was 30 to 1.

The SEC rules for identifying the median employee and calculating the pay ratio allow companies to apply various methodologies and various assumptions and, as a result, the pay ratio reported by us may not be comparable to the pay ratio reported by other companies.

Compensation Committee Interlocks and Insider Participation

 

Messrs. Declusin andFranson, Larson, and Ms. ApplebaumPaschal served on the Compensation Committee in 2015.2019. All members of the Committee were independent directors, and no member has ever been an officer or employee of the Company. During 2015,2019, none of our executive officers served on the compensation committee (or its equivalent) or board of directors of another entity whose executive officer served on our Compensation Committee.

 


Compensation Committee Report

 

The Compensation Committee has reviewed and discussed the foregoing Compensation Discussion and Analysis with management. Based on this review and discussion, the Compensation Committee has recommended to the full Board of Directors that the Compensation Discussion and Analysis be included in the proxy statement for filing with the SEC.

 

COMPENSATION COMMITTEE

Keith Larson, Chairman

  Michelle Applebaum
 

Michael Franson, Chairperson

Keith Larson

James Declusin

John Paschal

 

19


 

ADVISORY VOTE ON EXECUTIVE COMPENSATION

 

(Proposal No.2)

 

In accordance with Section 14A of the Securities Exchange Act of 1934, as amended (the “Exchange Act”), the Board of Directors is asking shareholders to approve an advisory resolution on executive compensation. The advisory vote is a non-binding vote on the compensation of our Named Executive Officers. The vote is not intended to address any specific item of compensation, but rather the overall compensation of our Named Executive Officers and the philosophy, policies, and practices described in this proxy statement. The text of the resolution is as follows:

 

“RESOLVED, that the shareholders of Northwest Pipe Company approve, on an advisory basis, the compensation paid to the Named Executive Officers, as disclosed in the Company’s Proxy Statement for the 20162020 Annual Meeting of Shareholders pursuant to the executive compensation disclosure rules of the SEC, including the Compensation Discussion and Analysis, compensation tables, and narrative disclosure."

 

The Company urges you to read the disclosure under “Compensation Discussion and Analysis,” which begins on page 98 and discusses how our compensation policies and procedures implement our compensation philosophy. You should also read the Summary Compensation Table and other related compensation tables and narrative disclosure which provide additional details about the compensation of our CEO, our CFO, and our three other most highly-compensated executive officers for 2015.2019. We have designed our executive compensation structure to attract, retain, and motivate executives who can accomplish our business strategy, and whose interests are aligned with those of our shareholders. We believe that our executive compensation program does not encourage excessive and unnecessary risk-taking by our executives but, rather, encourages our executives to remain focused on both the short-term and long-term operational and financial goals of the Company.

 

While we intend to carefully consider the voting results of this proposal, the final vote is advisory in nature and therefore not binding on the Company, our Board of Directors, or the Compensation Committee.

 

We currently hold our advisory vote on executive compensation annually. Accordingly, the next advisory vote on executive compensation will be held at our 20172021 Annual Meeting of Shareholders.

 

THE BOARD OF DIRECTORS UNANIMOUSLY RECOMMENDS VOTING “FOR”the approval of the compensation of the Named Executive Officers as disclosed in this proxy statement and as described above pursuant to the compensation disclosure rules of the Exchange Act.

 

20


 

Director Compensation

 

The Compensation Committee is responsible for recommending to the Board of Directors the level and form of compensation and benefits for directors. In 2012, Mercer was engaged to conduct a review of our director compensation program. MembersThe member of the Board of Directors who areis also our employees doemployee does not receive additional compensation for serving as directors. Eachdirector. For nonemployee director receives a $30,000 annual retainer, $2,000 for each Board meeting attended and $500 for each meeting of a committee of the Board attended. The Lead Director receives an additional retainer of $18,000. The Audit Committee Chairman receives an additional annual retainer of $7,500, anddirectors, the Compensation Committee Chairman and Nominating and Governance Committee Chairman each receive an additional annual retainerhas approved the following director compensation as of $5,000. December 31, 2019:

Chairperson of the Board annual retainer

 $110,000 

Annual retainer, except for Chairperson of the Board

 $40,000 

Lead Director

 $20,000 

Audit Committee Chairperson

 $15,750 

Audit Committee non-chair member

 $5,000 

Compensation Committee Chairperson

 $10,000 

Compensation Committee non-chair member

 $3,000 

Nominating and Governance Committee Chairperson

 $7,500 

Nominating and Governance Committee non-chair member

 $1,500 

In addition, each nonemployee director receives an annual award of $55,000, which has historically been payable in cash, shares of the Company’s Common Stock, or a combination thereof, at each director’s election. In 2015, the award was$60,000 payable solely in shares of the Company’s Common Stock. The members of our Board of Directors are also reimbursed for travel expenses incurred in attending board meetings.

 

Mr. Roman serves as the Company’s Chairman of the Board of Directors pursuant to an Executive Employment Agreement, dated effective as of January 1, 2013 (the “Roman Executive Employment Agreement”).  The Roman Executive Employment Agreement, as amended effective January 1, 2014, provides that Mr. Roman’s annual base salary will be $150,000, and that he will no longer continue to vest in any bonus or incentive awards made to him before January 1, 2013, with the exception of the awards which vested on January 1, 2014. Mr. Roman also will not be eligible to participate in any of the other employee benefit plans that are generally available to the Company’s employees, with the exception of the medical and dental plans. The Roman Executive Employment Agreement may be terminated by either Mr. Roman or the Company upon sixty days written notice. The Roman Executive Employment Agreement will also terminate in the event of Mr. Roman’s death or disability. Upon termination of the Roman Executive Employment Agreement for any reason, the Company will be required to pay Mr. Roman’s base salary through the date of termination. The Roman Executive Employment Agreement also includes standard confidentiality, non-solicitation and nondisclosure provisions.

Director Compensation Table.The following table reflects compensation earned by the directors for the year ended December 31, 2015,2019, with the exception of Mr. Montross, our CEO, whose compensation is included in the Summary of Cash and Certain Other Compensation table above.

 

Name(1)

 

Fees Earned

or Paid in

Cash

  

Stock

Awards(2)

  

All Other Compensation

  

Total

 

Michelle Applebaum

 $48,500  $55,000   -  $103,500 

James Declusin

  68,000   55,000   -   123,000 

Harry Demorest

  55,000   55,000   -   110,000 

Keith Larson

  53,500   55,000   -   108,500 

Richard Roman

  150,000   -  $792 (3)  150,792 


Name(1)

 

Fees Earned or

Paid in Cash

  

Stock Awards(2)

  

Total

 

Michelle Applebaum

 $52,500  $60,000  $112,500 

Harry Demorest (3)

  29,375   -   29,375 

Michael Franson

  70,125   60,000   130,125 

Keith Larson

  56,875   60,000   116,875 

John Paschal (4)

  21,125   60,000   81,125 

Richard Roman

  140,000   60,000   200,000 

 

(1)

As of December 31, 2015,2019, each director had the following number of options outstanding: Ms. Applebaum – 0;–0; Mr. Declusin – 0; Mr. Demorest – 0;Franson –0; Mr. Larson – 0;–0; Mr. Paschal –0; Mr. Roman –28,000.–24,000.

 

(2)

On June 4, 2015, 2,61620, 2019, 2,443 shares of Common Stock were granted to Ms. Applebaum and Messrs. Declusin, Demorest,Franson, Larson, and Larson.Roman. On September 12, 2019, 2,152 shares of Common Stock were granted to Mr. Paschal shortly after his appointment to the Board. The amount included in this column represents the amount recognized by us in 20152019 for financial statement reporting purposes for the fair value of the common stockCommon Stock awarded. The assumptions used to calculate the grant date fair value for the stock awards are in Note 1113 of the Notes to the Consolidated Financial Statements included in Part II – Item 8,8. “Financial Statements and Supplementary Data” of our 20152019 Annual Report on Form 10-K.to Shareholders.

 

(3)

Amount includes payments by us for Mr. Roman’s life insurance premiums.Harry Demorest retired from the Board of Directors on June 20, 2019 at the expiration of his term as a director of the Company.

(4)

John Paschal was elected to the Board of Directors on August 14, 2019.

 

21


 

Audit Committee Report

 

The Audit Committee reports to and acts on behalf of the Board of Directors and is comprised solely of directors who satisfy the independence, financial literacy, and other requirements set forth in the listing rules of the Nasdaq Stock Market and applicable securities laws. In addition, Ms. Applebaum and Messrs. Franson and Larson are each of the three current members of the Audit Committee is an “audit committee financial expert” as defined by the rules of the SEC.

 

The Audit Committee operates under a written charter, approved and adopted by the Board of Directors, which sets forth its duties and responsibilities. This charter, which is available in full on the Company’s website atwww.nwpipe.com under “Investor Relations” - “Corporate Governance”, is reviewed annually and updated, as appropriate, to address changes in regulatory requirements, authoritative guidance, evolving oversight practices, and investor feedback.

 

The Audit Committee's primary duties and responsibilities are the oversight and monitoring of:

 

Thethe integrity of the Company's financial reporting process, financial internal control systems, accounting and legal compliance, and financial reporting of the Company.Company;

 

Thethe qualifications, independence, and performance of the Company's independent auditors.auditors;

 

Thethe compliance by the Company with applicable legal and regulatory requirements.requirements; and

 

Thethe maintenance of an open and private, if necessary, communication among the independent auditors, management, legal counsel, and the Board.Board of Directors.

 

Management is responsible for preparing the Company’s financial statements and maintaining effective internal control over financial reporting. The independent registered public accounting firm is responsible for performing an independent audit of the Company’s financial statements in accordance with generally accepted auditing standards and issuing a report thereon, and for performing an independent audit of the effectiveness of the Company’s internal controls over financial reporting. In this context, the Audit Committee performed the following:

 

 

met with PricewaterhouseCoopersMoss Adams LLP (“PwC”Moss Adams”), who has served as our independent registered public accountants since 2012,2016, with and without management present, to review and discuss the Company’s audited financial statements and assessment of the Company’s internal control over financial reporting;

 

asked management and PwCMoss Adams questions relating to such matters and discussed with PwCMoss Adams the matters required to be discussed by applicable requirements of the Public Company Accounting Oversight Board (“PCAOB”), including Statement on Auditing Standard No. 16,1301, “Communications with Audit Committees”;

 

reviewed the terms of the audit engagement, the overall audit strategy, timing of the audit, and significant risks identified; and

 

reviewed the critical accounting policies and practices applied by the Company in preparation of its financial statements, and critical accounting estimates and significant unusual transactions affecting the Company’s financial statements.


 

Based on the reviews and discussions described in this report, the Audit Committee recommended to the Board of Directors that the audited financial statements be included in the Company’s Annual Report on Form 10-K for the year ended December 31, 20152019 for filing with the SEC.

 

The Audit Committee’s responsibilities also include monitoring the qualifications, independence, and performance of the Company's independent auditors. In reviewing the auditor’s performance, the Audit Committee considers the quality and efficiency of the services provided by the audit team, and reviews and discusses the auditor’s most recent PCAOB inspection report and its system of quality control. The Committee also reviews and discusses proposed staffing levels and the selection of the lead engagement partner from the independent registered public accounting firm. Further, the Audit Committee recognizes the importance of maintaining the independence of the Company’s auditor, both in fact and in appearance. In 2015,For 2019, the Audit Committee received and reviewed the written disclosures and letter provided by PwCMoss Adams as required by applicable requirements of the PCAOB regarding the independent accountant’s communications with the audit committee concerning independence, and the Audit Committee discussed with the independent accountants that firm’s independence. The Audit Committee concurs with PwC’sMoss Adams’ conclusion that they are independent from the Company and its management.

22

 

Respectfully submitted by the Audit Committee of the Board of Directors.

 

AUDIT COMMITTEE

Harry Demorest, Chairman

  Michelle Applebaum

Keith Larson, Chairperson

Michelle Applebaum

Michael Franson

William Yearsley

 

23


 

INDEPENDENT REGISTERED PUBLIC ACCOUNTING FIRM

 

Disclosure of Fees Paid to Independent Registered Public Accounting Firm

 

Fees for services billed by the Company’s principal accountant, PricewaterhouseCoopersMoss Adams LLP, for the years ended December 31, 20152019 and 20142018 were as follows:

 

 

2015

  

2014

 
         

2019

  

2018

 

Audit fees(1)

 $1,000,200  $1,325,500  $820,000�� $911,000 

Audit-related fees

  -   -   -   - 

Tax fees(2)

  12,100   20,400 

Tax fees

  -   - 

All Other fees

  -   -   -   - 
                

Total fees

 $1,012,300  $1,345,900  $820,000  $911,000 

 

 

(1)

Audit fees include fees for audits of the annual financial statements, including required quarterly reviews, and the audit of the Company’s internal control over financial reporting.reporting, and services in connection with other regulatory filings. In addition, we reimbursed PwC $33,000 and $37,000 for out-of-pocket expenses incurred in the performance of their services of approximately $19,900 and $9,500 to Moss Adams LLP for the years ended December 31, 20152019 and 2014,2018, respectively.

 

(2)

Tax fees represent fees for assistance with international income tax compliance and advice.

Pre-approval PProcessrocess

 

To help assure independence of the independent auditors, the Audit Committee has established a process for the pre-approval of all audit and permissible non-audit services provided by the independent auditor; provided, however, that de minimis services may instead be approved by the CEO or the CFO. One hundred percentAll of the fees shown in the principal accountant fees schedule for 20152019 and 20142018 were approved by the Audit Committee.in accordance with this policy.

 

24


 

RATIFICATION OF THE APPOINTMENT OF

MOSS ADAMS LLP

(Proposal No. 3)3)

 

The Audit Committee is directly responsible for the appointment, compensation, retention, and oversight of the independent registered public accounting firm retained to audit our financial statements (taking into account the vote on shareholder ratification).statements. While we are not required by our bylaws or other governing documents or law to seek shareholder ratification of the appointment of Moss Adams LLP (“Moss Adams”) as our independent registered public accounting firm, we are doing so as a matter of good corporate governance. If the shareholders do not ratify the selection, the Audit Committee will take the vote into consideration when determining whether or not to retain Moss Adams.Adams LLP. Even if the appointment is ratified, the Audit Committee in its discretion may direct the appointment of a different independent registered public accounting firm at any time during the year if they determine that such a change would be in the best interests of the Company and our shareholders.

 

On December 11, 2015, the Audit Committee dismissed PricewaterhouseCoopers LLP (“PwC”) as the Company’s independent registered public accounting firm effective upon the issuance by PwC of its reports on the Company's consolidated financial statements for the fiscal year ended December 31, 2015 and the effectiveness of internal control over financial reporting as of December 31, 2015 to be included in the Company's Annual Report on Form 10-K for that fiscal year, and appointed Moss Adams as the Company’s independent registered public accountants for the year ending December 31, 2016.

PwC’s audit reports on the Company's consolidated financial statements as of and for the fiscal years ended December 31, 2015 and December 31, 2014 did not contain any adverse opinions or disclaimers of opinion and were not qualified or modified as to uncertainty, audit scope or accounting principle. During the fiscal years ended December 31, 2015 and December 31, 2014 and during the subsequent interim period through March 4, 2016, there were no disagreements between the Company and PwC on any matter of accounting principles or practices, financial statement disclosure or auditing scope or procedure, which disagreements, if not resolved to the satisfaction of PwC, would have caused PwC to make reference to the subject matter of the disagreements in their reports on the Company's consolidated financial statements for such years. During the fiscal years ended December 31, 2015 and December 31, 2014 and during the subsequent interim period through March 4, 2016 there were no "reportable events" as that term is defined in Item 304(a)(1)(v) of Regulation S-K that occurred or were identified, except as follows: As previously reported in the Company’s Annual Report on Form 10-K for the fiscal year ended December 31, 2014, management identified a control deficiency that constituted a material weakness in the Company’s internal control over financial reporting as of December 31, 2014. Specifically, the Company did not design and maintain effective controls over the impairment assessment of goodwill. The Company did not design and maintain effective controls related to the critical review of assumptions, data inputs and results of the goodwill impairment analysis, and the identification of changes in events and circumstances that indicate it is more likely than not that a goodwill impairment has occurred between annual impairment tests. The material weakness was remediated during the quarter ended September 30, 2015.


The Audit Committee and management discussed the material weakness in internal control described above with PwC and authorized PwC to respond fully to any inquiries about the Company’s material weakness over financial reporting as may be made by the Company’s successor independent registered public accounting firm. On December 16, 2015, the Company filed a Current Report on Form 8-K (the “Form 8-K”) with the SEC reporting the dismissal of PwC. The Company provided PwC with a copy of the Form 8-K and requested that PwC furnish the Company with a letter addressed to the SEC stating whether or not PwC agreed with the statements made in the Form 8-K.  A copy of PwC’s letter dated December 16, 2015 was filed with the SEC as an exhibit to the Form 8-K.

During the fiscal years ended December 31, 2015 and December 31, 2014, respectively, and the subsequent interim period through March 4, 2016, neither the Company nor anyone acting on its behalf has consulted with Moss Adams on any of the matters or events set forth in Item 304(a)(2)(i) or 304(a)(2)(ii) of Regulation SK.

In selecting Moss Adams as the Company’s independent registered public accountants for 2016, the Audit Committee considered a number of factors, including:

the professional qualifications of Moss Adams and its employees,

the independence of Moss Adams, and its processes for maintaining independence,

the expertise and capabilities of Moss Adams in handling the Company’s audit, and

the appropriateness of Moss Adams’s fees (on both an absolute basis and as compared to its peer firms).

The Audit Committee believes that the continued retention of Moss Adams LLP as our independent registered public accountants is in the best interests of our shareholders.

 

Representatives of Moss Adams LLP are expected to be present at the Annual Meeting and will be given an opportunity to make a statement if they so desire and will be available to respond to appropriate questions.

 

THE BOARD OF DIRECTORS UNANIMOUSLY RECOMMENDS VOTING “FOR” THE RATIFICATION OF THE AUDIT COMMITTEE’SCOMMITTEE’S APPOINTMENT OF MOSS ADAMSLLP AS THE COMPANY’S INDEPENDENT REGISTERED PUBLIC ACCOUNTING FIRM FOR THE YEARENDING DECEMBER31, 20162020.

 

25


 

CERTAIN RELATIONSHIPS AND RELATED TRANSACTIONS

 

During 2015,Since January 1, 2019, there has not been any transaction or series of transactions to which we were or are to be a party in which the Company engaged Raymond James & Associates, an affiliateamount involved exceeds $120,000 and in which any director, executive officer, or holder of Eagle Asset Management, to provide investment banking services related tomore than 5% of our Common Stock, or members of any such person’s immediate family, had or will have a possible disposition ofdirect or indirect material interest, other than compensation arrangements with the Company’s Tubular Products business. Eagle Asset Management was a substantial stockholder of the Company (owning more than ten percent of the Company’s common stock) until September 30, 2015, when Eagle Asset Management reported that it then owned less than 5 percent of the Company’s common stock. A nominal amount of reimbursable expenses were incurred by Raymond James during 2015. Professional fees payable to Raymond James will be contingent upon completion of a future transaction, which may or may not occur.executive officers and directors, all on terms described under “Executive Compensation” above.

 

The Audit Committee is responsible for the review and approval of all related party transactions. Although the Audit Committee does not have written policies and procedures with respect to the review of related party transactions, we intend that any such transactions will be reviewed by the Audit Committee, which will consider all relevant facts and circumstances and will take in to account, among other factors:

 

 

whether the transaction is on terms no less favorable than terms generally available to an unaffiliated third-party under the same or similar circumstances;

 

 

whether the transaction would impair the independence of an outside director; and

 

 

whether the transaction would present an improper conflict of interest for any director or executive officer of the Company.

 

SECTION 16(A) BENEFICIAL OWNERSHIP REPORTING COMPLIANCE

Section 16(a)

26

 

STOCK OWNED BY MANAGEMENT AND PRINCIPAL SHAREHOLDERS

 

The table below sets forth certain information, as of April 18, 2016,9, 2020 except as otherwise noted, regarding the beneficial ownership of the Common Stock by: (i) each person known by the Company to be the beneficial owner of 5% or more of its outstanding Common Stock, (ii) each of the Named Executive Officers, (iii) each of the Company’s directors and director nominees, and (iv) all directors, director nominees, and executive officers as a group. The address of each of the Named Executive Officers and directors is c/o Northwest Pipe Company, 5721 SE Columbia Way,201 NE Park Plaza Drive, Suite 200,100, Vancouver, Washington 98661. 98684.

 

  

Shares Beneficially

Owned(1)

 
  

Shares

  

Percent

 

Certain Beneficial Owners:

        

Royce & Associates LLC(2)

  1,221,467   12.8%

745 Fifth Avenue

        

New York, NY 10151

        

Dimensional Fund Advisors LP(3)

  690,812   7.2%

Building One

        

6300 Bee Cave Road

        

Austin, TX 78746

        

William Blair Investment Management, LLC(4)

  663,004   6.9%

222 W. Adams St.

        

Chicago, IL 60606

        

BlackRock, Inc.(5)

  580,408   6.1%

55 East 52nd Street

        

New York, NY 10022

        

Directors and Nominees:

        

Michelle Applebaum

  4,126   * 

James Declusin

  11,384   * 

Harry Demorest

  16,826   * 

Keith Larson

  9,037   * 

Richard Roman

  72,646   * 

Named Executive Officers:

        

Scott Montross

  26,254   * 

Robin Gantt

  18,622   * 

Martin Dana

  8,689   * 

William Smith

  6,843   * 

Vicki Taylor

  -   * 

All directors and executive officers as a group (10 persons):

  174,427   1.8%


  

Shares Beneficially

Owned (1)

 
  Shares  Percent 

Certain Beneficial Owners:

        

Royce & Associates, LP (2)

  812,815   8.3%

745 Fifth Avenue

        

New York, NY 10151

        

Dimensional Fund Advisors LP(3)

  804,151   8.2%

Building One

        

6300 Bee Cave Road

        

Austin, TX 78746

        

BlackRock, Inc. (4)

  707,477   7.3%

55 East 52nd Street

        

New York, NY 10055

        

The Vanguard Group (5)

  488,032   5.0%

100 Vanguard Blvd.

        

Malvern, PA 19355

        

Directors and Nominees:

        

Michelle Applebaum

  22,443   * 

Michael Franson

  14,648   * 

Keith Larson

  23,750   * 

John Paschal

  2,152   * 

Richard Roman

  39,894   * 

William Yearsley

  -   * 

Named Executive Officers:

        

Scott Montross

  74,717   * 

Robin Gantt

  39,904   * 

William Smith

  27,468   * 

Aaron Wilkins

  5,757   * 

Miles Brittain

  8,499   * 

All directors and executive officers as a group (11 persons):

  259,232   2.6%

 

(*)

Represents beneficial ownership of less than one percent of the outstanding Common Stock.

 

(1)

Beneficial ownership is determined in accordance with the rules of the SEC, and includes voting power and investment power with respect to shares. Shares issuable upon the exercise of outstanding stock options that are currently exercisable or become exercisable within 60 days from April 18, 2016 are considered outstanding for the purpose of calculating each person’s percentage of Common Stock owned, but not for the purpose of calculating the percentage of Common Stock owned by any other person. The number of stock options that are exercisable within 60 days of April 18, 2016 is as follows: Ms. Applebaum – 0; Mr. Dana – 0; Mr. Declusin – 0; Mr. Demorest – 0; Ms. Gantt – 0; Mr. Montross – 0; Mr. Larson – 0; Mr. Roman – 28,000; Mr. Smith – 0; Ms. Taylor – 0; and all directors and executive officers as a group – 28,000.

 

(2)

The information as to beneficial ownership is based on a Schedule 13G/A filed with the SEC by Royce & Associates, LLCLP on January 20, 2016,23, 2020, reflecting its beneficial ownership of Common Stock as of December 31, 2015.2019. The Schedule 13G/A states Royce & Associates, LLCLP has sole voting and dispositive power with respect to 1,221,467812,815 shares of Common Stock.

 

(3)

The information as to beneficial ownership is based on a Schedule 13G/A filed with the SEC by Dimensional Fund Advisors LP on February 9, 2016,12, 2020, reflecting its beneficial ownership of Common Stock as of December 31, 2015.2019. The Schedule 13G/A states Dimensional Fund Advisors LP has sole voting power with respect to 663,150760,811 shares of Common Stock and sole dispositive power with respect to 690,812804,151 shares of Common Stock.

 

(4)

The information as to beneficial ownership is based on a Schedule 13G filed with the SEC by William Blair Investment Management, LLC on February 9, 2016, reflecting its beneficial ownership of Common Stock as of December 31, 2015. The Schedule 13G states William Blair Investment Management, LLC has sole voting power with respect to 564,450 shares of Common Stock and sole dispositive power with respect to 663,004 shares of Common Stock.

(5)

The information as to beneficial ownership is based on a Schedule 13G/A filed with the SEC by BlackRock, Inc. on January 27, 2016,February 5, 2020, reflecting its beneficial ownership of Common Stock as of December 31, 2015.2019. The Schedule 13G/A states BlackRock, Inc. has sole voting power with respect to 566,680691,652 shares of Common Stock and sole dispositive power with respect to 580,408707,477 shares of Common Stock.

(5)

The information as to beneficial ownership is based on a Schedule 13G filed with the SEC by The Vanguard Group on February 10, 2020, reflecting its beneficial ownership of Common Stock as of December 31, 2019. The Schedule 13G states The Vanguard Group has sole voting power with respect to 7,983 shares of Common Stock, sole dispositive power with respect to 480,049 shares of Common Stock, and shared dispositive power with respect to 7,983 shares of Common Stock.

 

 

DATE FOR SUBMISSION OF SHAREHOLDER PROPOSALS

 

Pursuant to Rule 14a-8 under the Securities Exchange Act, of 1934, some shareholder proposals may be eligible for inclusion in the Company’s 20162020 proxy statement. Any such proposal must be received by the Company not later than December 30, 2016.25, 2020. Shareholders interested in submitting such a proposal are advised to contact knowledgeable counsel with regard to the detailed requirements of the applicable securities law. The submission of a shareholder proposal does not guarantee that it will be included in the Company’s proxy statement. Alternatively, under the Company’s bylaws, a proposal or nomination that a shareholder does not seek to include in the Company’s proxy statement pursuant to Rule 14a-8 may be delivered to the Secretary of the Company not less than 60 days nor more than 90 days prior to the date of an annual meeting, unless notice or public disclosure of the date of the meeting occurs less than 60 days prior to the date of such meeting, in which event, shareholders may deliver such notice not later than the 10th day following the day on which notice of the date of the meeting was mailed or public disclosure thereof was made. A shareholder’s submission must include certain specified information concerning the proposal or nominee, as the case may be, and information as to the shareholder’s ownership of Common Stock of the Company. Proposals or nominations not meeting these requirements will not be entertained at the annual meeting. If the shareholder does not also comply with the requirements of Rule 14a-4(c)(2) under the Securities Exchange Act, of 1934, the Company may exercise discretionary voting authority under proxies it solicits to vote in accordance with its best judgment on any such proposal or nomination submitted by a shareholder.

 

OTHER MATTERS

 

As of the date of this Proxy Statement, the Board of Directors does not know of any other matters to be presented for action by the shareholders at the 20162020 Annual Meeting. If, however, any other matters not now known are properly brought before the meeting, the persons named in the accompanying proxy will vote such proxy in accordance with the determination of a majority of the Board of Directors.

 

 

QUESTIONS AND ANSWERS ABOUT THE PROXY MATERIALS AND THE ANNUAL MEETING

 

Although we encourage you to read this Proxy Statement in its entirety, we include this question and answer section to provide some background information and brief answers to several questions you might have about the Annual Meeting.

 

Q:

Why is the Company providing these materials?

 

A:

The Company’s Board of Directors is providing these proxy materials to you in connection with the Company’s Annual Meeting of Shareholders, which will take place virtually via webcast on Thursday, June 2, 2016,4, 2020, at 8:9:00 a.m. (local time) at the Hilton Vancouver Hotel, located at 301 West 6th Street, Vancouver, Washington.. Shareholders are invited to attend the Annual Meeting and are requested to vote on the proposals described in this Proxy Statement.

 

Q:

Where will the Annual Meeting be held and how can I attend?

A:

The Annual Meeting will be a completely virtual meeting, which will be conducted via live webcast. While there will be no physical location, shareholders may participate by visiting www.virtualshareholdermeeting.com/NWPX2020. To participate in the Annual Meeting, you will need your unique 16‑digit control number printed in the box and marked by the arrow on your proxy card or on the voting instructions from your stockbroker, bank, or other nominee that accompanied your proxy materials. If you lose your unique 16‑digit control number in advance of the Annual Meeting, you may join the Annual Meeting as a “Guest”, even without your 16‑digit control number, by visiting www.virtualshareholdermeeting.com/NWPX2020, but you will not be able to vote or ask questions. Attendees will be required to comply with meeting guidelines and procedures available at www.virtualshareholdermeeting.com/NWPX2020.

Access to the webcast will open approximately fifteen minutes prior to the start of the Annual Meeting to allow time for you to log in and test your computer audio system. The virtual meeting platform is fully supported across browsers (Internet Explorer, Firefox, Chrome, and Safari) and devices (desktops, laptops, tablets, and cell phones) running the most updated version of applicable software and plugins. Participants should ensure that they have a strong Wi-Fi connection wherever they intend to participate in the meeting. We encourage you to access the meeting prior to the start time.

Assistance with questions regarding how to attend and participate via the Internet will be provided at www.virtualshareholdermeeting.com/NWPX2020 on the day of the Annual Meeting. Webcast replay of the Annual Meeting will be available shortly after the meeting at www.nwpipe.com.

Q:

Why hold a virtual meeting?

A:

In light of the coronavirus disease 2019 (“COVID-19”), and as part of our effort to maintain a safe and healthy environment for our directors, members of management, and shareholders who wish to attend the Annual Meeting, we believe that hosting a virtual meeting is in the best interest of the Company and its shareholders. Virtual attendance at our Annual Meeting constitutes presence in person under our Bylaws.

Q:

Will you hold the Annual Meeting of Shareholders virtually next year?

A:

We will decide whether to hold the 2021 Annual Meeting of Shareholders virtually, in person, or a combination of both once we weigh the benefits and detriments of virtual and in-person meetings following this year’s Annual Meeting.

Q:

What information is contained in these materials?

 

A:

The information included in this Proxy Statement relates to the proposals to be voted on at the Annual Meeting, the voting process, the compensation of directors and our most highly paid officers, and other required information.

 

Q:

What proposals will be voted on at the Annual Meeting?

 

A:

There are three proposals scheduled to be voted on at the Annual Meeting:

 

 

the election of twothree members of the Board of Directors (Proposal No. 1);

 

 

the advisory vote on executive compensation (Proposal No. 2); and

 

 

the ratification of the appointment of Moss Adams LLP as the Company’s independent registered public accounting firm for the year ending December 31, 20162020 (Proposal No. 3).

 

 We will also consider other business that properly comes before the Annual Meeting.
  

Q:

How does the Board of Directors recommend that I vote?

 

A:

The Board of Directors recommends that you vote your shares “FOR” the election of the Board’s nominees for election to the Board of Directors, “FOR” the advisory vote on executive compensation, and “FOR” the ratification of the appointment of Moss Adams LLP.

 

Q:

What shares owned by me can be voted?

 

A:

All shares of the Company’s Common Stock owned by you as of the close of business on April 15, 20169, 2020 (the “Record Date”) may be voted by you. You may cast one vote per share of Common Stock that you held on the Record Date. These shares include shares that are: (i) held directly in your name as the shareholder of record, and (ii) held for you as the beneficial owner through a stockbroker, bank, or other nominee.

 


Q:

What is the difference between holding shares as a shareholder of record and as a beneficial owner?

 

A:

Most of the Company’s shareholders hold their shares through a stockbroker, bank, or other nominee rather than directly in their own name. As summarized below, there are some distinctions between shares held of record and those owned beneficially.

Shareholder of Record

If your shares are registered directly in your name with the Company’s transfer agent, Computershare, you are considered the shareholder of record of those shares and these proxy materials are being sent directly to you by the Company. As the shareholder of record, you have the right to grant your voting proxy directly to the Company or to vote in person at the Annual Meeting. You may also vote your shares as described below under “How can I vote my shares without attending the Annual Meeting?”

You are also entitled to attend the Annual Meeting and to vote electronically, as described below under “How can I vote my shares at the Annual Meeting?”

Beneficial Owner

If your shares are held in a stock brokerage account or by a bank or other nominee, you are considered the beneficial owner of shares held in street name, and these proxy materials are being forwarded to you by your broker or nominee who is considered the shareholder of record of those shares. As the beneficial owner, you have the right to direct your broker on how to vote and are also invited to attend the Annual Meeting. However, since you are not the shareholder of record, you may not vote these shares in person at the Annual Meeting unless you obtain a legal proxy from your broker or other nominee authorizing you to vote your shares at the Annual Meeting.vote. Your broker or nominee has sent you instructions fora voting instruction form, instead of a proxy card, that describes how you can direct the broker or nominee to vote your shares. You may submit voting instructions by Internet or telephone, or you may complete and mail a voting instruction form in the enclosed prepaid and addressed envelope. You may also attend the Annual Meeting and vote electronically, as described below under “How can I vote my shares at the Annual Meeting?”

 

Q:

How can I vote my shares in person at the Annual Meeting?

 

A:

Shares held directly inYou mayvote your name as the shareholder of record may be voted in person atshares online during the Annual Meeting. IfTo vote, you choose to do so, please bringwill need your unique 16-digit control number printed in the box and marked by the arrow on your proxy card or proof of identification. on the voting instructions from your stockbroker, bank, or other nominee that accompanied your proxy materials. Instructions on how to vote while participating at the meeting live via the Internet are posted at www.virtualshareholdermeeting.com/NWPX2020. Virtual attendance at our Annual Meeting constitutes presence in person under our Bylaws.

Even if you plan to attend the Annual Meeting, the Company recommends that you vote your shares in advance as described below so that your vote will be counted if you later decide not to attend the Annual Meeting.

  

Q:

Shares held in street name may be voted in person by you only

What if you obtain a legal proxy fromduring the record holder (your broker, bankcheck-in time or other nominee) giving youduring the right to voteAnnual Meeting I have technical difficulties or trouble accessing the shares.virtual meeting website?

 

Q:A:

We will have technicians ready to assist you with any technical difficulties you may have accessing the virtual meeting webcast. If you encounter any difficulties accessing the virtual meeting webcast during the check-in or meeting time, please call the technical support number that will be posted on the Annual Meeting login page.

Q:

How can I vote my shares without attending the Annual Meeting?

 

A:

To vote shares held directly in your name as the shareholder of record, without attending the meeting, please sign, date, and return the enclosed proxy card, or follow the instructions for Internet or telephone voting on the enclosed proxy card. This way your shares will be represented whether or not you are able to attend the meeting.

To vote shares held in street name, without attending the meeting, please follow the instructions provided by your broker.


Q:

Can I change my vote?

 

Q:

Can I change my vote?

A:

You may change your proxy instructions at any time prior to the vote at the Annual Meeting. You may accomplish this by entering a new vote by Internet, by telephone, by delivering a written notice of revocation to the Company’s Corporate Secretary, by granting a new proxy card or new voting instruction card bearing a later date (which automatically revokes the earlier proxy instructions), or by attending the Annual Meeting and voting in person.electronically live via the Internet. Attendance at the Annual Meeting will not cause your previously granted proxy to be revoked unless you specifically so request. If your shares are held in a stock brokerage account or by a bank or other nominee, you must obtain a legal proxy from your broker or other nominee authorizing you to vote your shares at the Annual Meeting.meeting.

 

Q:

How are votes counted?

 

A:

In the election of directors, you may vote “FOR” or “WITHHOLD AUTHORITY” from voting for each of the director nominees. If you vote your shares without providing specific instructions, your shares will be voted “FOR” the nominees for election to the Board of Directors. If you vote to “WITHHOLD AUTHORITY” to vote for a nominee for election as a director, the shares represented will be counted as present for the purpose of determining a quorum, but they will not be counted and will have no effect in determining whether the nominee is elected (though it may influence whether such nominee is asked to resign in accordance with our Corporate Governance Principles).

With respect to the proposals for the advisory vote on executive compensation and the ratification of the appointment of Moss Adams LLP as the Company’s independent registered public accounting firm, you may vote “FOR” or “AGAINST” or “ABSTAIN.” If you vote your shares without providing specific instructions, your shares will be voted in accordance with the recommendations of the Board.Board of Directors. If you vote to “ABSTAIN”, the shares represented will be counted as present for the purpose of determining a quorum, but with respect to any proposal on which there was a vote to “ABSTAIN” they will not be counted and will have no effect in determining whether the proposal is approved.

If you hold shares beneficially in street name and do not provide your broker with voting instructions, your shares may constitute “broker non-votes.” Generally, broker non-votes occur on a matter when a broker is not permitted to vote on that matter without instructions from the beneficial owner and instructions are not given. In tabulating the voting result for any particular proposal, shares that constitute broker non-votes are not considered entitled to vote or votes cast on that proposal. Thus, broker non-votes will not affect the outcome of any matter being voted on at the meeting, assuming that a quorum is obtained.

 

 

 Under the rules that govern brokers who have record ownership of shares that are held in street name for their clients, brokers have discretion to vote these shares on routine matters but not on non-routine matters. Thus, if you do not otherwise instruct your broker, the broker may turn in a proxy card voting your shares “FOR” routine matters but expressly instructing that the broker is not voting on non-routine matters. A broker non-vote occurs when a broker expressly instructs on a proxy card that the broker is not voting on a matter, whether routine or non-routine. Proposal No. 3 (ratification of Moss Adams LLP) is considered a routine matter, so unless you have provided otherwise, your broker will have discretionary authority to vote your shares on this proposal. Proposals No. 1 (election of directors) and 2 (advisory vote on executive compensation) are considered non-routine matters, so unless you have provided instructions to your broker with respect to Proposals No. 1 and 2, your broker will not have authority to vote your shares on any of those proposals and your shares will constitute broker non-votes. Broker non-votes are counted for the purpose of determining the presence or absence of a quorum but are not counted for determining the number of shares entitled to vote or votes cast for or against a proposal.
  

Q:

What is the quorum requirement for the Annual Meeting?

 

A:

The quorum requirement for holding the Annual Meeting and transacting business is a majority of the outstanding shares entitled to be voted. The shares may be present in person or represented by proxy at the Annual Meeting. Both abstentions and broker non-votes are counted as present for the purpose of determining the presence of a quorum. Virtual attendance at the Annual Meeting constitutes presence in person for quorum purposes at the meeting.

 

Q:

What is the voting requirement to approve the proposals?

 

A:

Proposal No. 1:The proposal for the election of the director nominees requires the affirmative “FOR” vote of a plurality of the votes cast in the election.

Proposal No. 2: The proposal for the advisory vote on executive compensation requires the affirmative “FOR” vote of a majority of the votes cast on the proposal.

Proposal No. 3: The proposal for the ratification of the appointment of Moss Adams LLP for the year ending December 31, 20162020 requires the affirmative “FOR” vote of a majority of the votes cast on the proposal.

 

Q:

Who are the proxyholders and what do they do?

 

A:

The twothree persons named as proxyholders on the proxy card, Scott Montross, our President and CEO, and Richard Roman, our ChairmanChairperson of the Board, and Michael Franson, our Lead Director, were designated by the Board of Directors. The proxyholders will vote all properly tendered proxies (except to the extent that authority to vote has been withheld) and where a choice has been specified by you as provided in the proxy card, it will be voted in accordance with the instructions you indicate on the proxy card. If you vote your shares without providing specific instructions regarding each of the proposals, your shares will be voted on each proposal as recommended by the Board of Directors.

 


Q:

What does it mean if I receive more than one set of proxy materials?

 

A:

You may receive more than one set of proxy materials. For example, if you hold your shares in more than one brokerage account, you may receive a separate set of proxy materials for each brokerage account in which you hold shares. If you are a shareholder of record and your shares are registered in more than one name, you will receive more than one set of proxy materials. Please vote your shares for each set of proxy materials that you receive by following the instructions on the enclosed proxy card.

 

Q:

How may I request multiple sets of proxy materials if two or more shareholders reside in my household?

 

A:

To minimize our expenses, one proxy statement and one annual report to shareholders may be delivered to two or more shareholders who share an address unless we have received contrary instructions from one or more of the shareholders. We will deliver promptly upon written or oral request a separate copy of the proxy statement and annual report to a shareholder at a shared address to which a single copy of the proxy statement and annual report was delivered. Requests for additional copies of the proxy statement and annual report, and requests that in the future separate documents be sent to shareholders who share an address, should be directed by writing to the Company’s Corporate Secretary, Northwest Pipe Company, 5721 SE Columbia Way,201 NE Park Plaza Drive, Suite 200,100, Vancouver, Washington 9866198684 or by phone at (360) 397-6250.360-397-6250.

 

Q:

How can I revoke my proxy?

 

A:

You may revoke your proxy at any time before it is voted at the Annual Meeting. In order to do this, you may do any of the following:

 

 

sign and return another proxy card bearing a later date;

 

 

enter a new vote by Internet or by telephone following the instructions on the proxy card;

 

 

provide written notice of the revocation to the Company’s Corporate Secretary, Northwest Pipe Company, 5721 SE Columbia Way,201 NE Park Plaza Drive, Suite 200,100, Vancouver, Washington 98661,98684, prior to the vote at the Annual Meeting; or

 

 

attend the virtual meeting and electronically vote in person. If your shares are held in a stock brokerage account or by a bank or other nominee, you must obtain a legal proxy from your broker or other nominee authorizing you to vote your shares atlive via the Annual Meeting.Internet.

 

Q:

Where can I find the voting results of the Annual Meeting?

 

A:

We will announce preliminary voting results at the Annual Meeting and publish final results in the Company’s Current Report on Form 8-K filed by the Company within four business days after the Annual Meeting.

 


Q.

What happens if additional proposals are presented at the Annual Meeting?

 

A:

Other than the proposals described in this Proxy Statement, the Company does not expect any additional matters to be presented for a vote at the Annual Meeting. If you grant a proxy, the persons named as proxy holders, Scott Montross, the Company’s President and CEO, and Richard Roman, the Company’s ChairmanChairperson of the Board, and Michael Franson, the Company’s Lead Director, will vote your shares on any additional matters properly presented for a vote at the Annual Meeting in a manner directed by a majority of the Board of Directors.

 

Q:

Who will count the vote?

 

A:

Computershare, the Company’s transfer agent, has been appointed to act as the inspector of election andBroadridge Financial Solutions, Inc. will tabulate the votes. Invotes and certify the event Computershare is unable to do so, a representative of the Company’s outside legal counsel, Ater Wynne LLP, will act in this role.results.

 

Q:

Is my vote confidential?

 

A:

Proxy cards, instructions, ballots and voting tabulations that identify individual shareholders are handled in a manner that protects your voting privacy. Your vote will not be disclosed either within the Company or to third parties except (1) as necessary to meet applicable legal requirements, (2) to allow for the tabulation of votes and certification of the vote, or (3) to facilitate a successful proxy solicitation by the Board of Directors. Occasionally, shareholders provide written comments on their proxy card, which are then forwarded to the Company’s management.

 

Q:

Who will bear the cost of soliciting proxies for the Annual Meeting?

 

A:

The Company will pay the entire cost of preparing, assembling, printing, mailing, and distributing these proxy materials. In addition to the mailing of these proxy materials, the solicitation of proxies or votes may be made in person, by telephone, or by electronic communication by the Company’s directors, officers, and employees, who will not receive any additional compensation for such solicitation activities. The Company may also engage a proxy solicitation firm or other professional advisors to assist in the solicitation of proxies and provide related advice and support. In addition, the Company may reimburse brokerage firms and other persons representing beneficial owners of shares for their expenses in forwarding solicitation material to such beneficial owners.

 

 

ADDITIONAL INFORMATION

 

A copy of the Company’s Form 10-K for the year ended December 31, 20152019 Annual Report to Shareholders accompanies this Proxy Statement. The Company will provide, without charge, on the written request of any beneficial owner of shares of the Company’s Common Stock entitled to vote at the Annual Meeting, additional copies of the Company’s Annual Report. Written requests should be mailed to the Company’s Corporate Secretary, Northwest Pipe Company, 5721 SE Columbia Way,201 NE Park Plaza Drive, Suite 200,100, Vancouver, Washington 98661.98684.

 

By Order of the Board of Directors,

 

  
Scott Montross
 

Scott Montross

President and Chief Executive Officer

Vancouver, Washington
April 18, 2016

Vancouver, Washington

43


April 16, 2020

 

35